Receiving Admin Clerk

Responsibilities

• Oversee the receipt of incoming materials and supplies, ensuring all items meet quality and quantity standards.
• Verify packing slips and purchase orders against shipments for accuracy.
• Update the ERP system and the procurement lists when items are received physically daily.
• Label and organize materials for proper storage and future retrieval.
• Ensure the supply room is clean, well-organized, and compliant with safety regulations.
• Categorize and store items in designated locations to facilitate quick and accurate retrieval.
• Manage storage systems, including shelving, bins, and labeling.
• Train team members on proper handling and storage of materials.
• Report any safety hazards or equipment malfunctions promptly.
• Prepare and distribute materials and supplies to production teams and other departments promptly.
• Monitor the daily usage of materials and update inventory records accordingly.
• Coordinate with vendors and the procurement team to ensure timely delivery of critical items.
• Use consumables management software to track and update stock levels, generate reports, and forecast inventory needs.
• Maintain detailed records of all transactions, including materials received, issued, and returned.
• Analyze and update procurement lists with necessary information.
• Collaborate with the procurement team to reorder materials and supplies as needed.
• Communicate with vendors to resolve issues related to delayed or defective shipments.
• Prepare and present regular reports to senior management on procurement activities, supplier performance, and strategic sourcing initiatives.
• Work closely with production, maintenance, and quality assurance teams to anticipate and meet their material needs.
• Act as a liaison between departments to ensure smooth supply chain operations.

Qualifications

• High School Degree or equivalent
• In some cases, an associate degree or relevant certifications can be sufficient, especially with strong experience in purchasing or supply chain roles.

Requirements

• 2–5 years of experience in inventory management, warehousing, or a similar role in a manufacturing environment, with a focus on consumables or similar industries.
• Mobility: Ability to move freely throughout the manufacturing plant and office areas, including walking, standing, climbing stairs, and moving on uneven surfaces.
• Frequent walking and standing for extended periods.
• Sitting for prolonged periods at a desk, especially when working on procurement systems, reviewing orders, or handling paperwork.
• Frequent use of a computer keyboard, mouse, and other office equipment for data entry, order processing, and communication.
• Repeated use of a telephone for communication with vendors and internal stakeholders.
• Lifting and Carrying: Ability to lift and carry objects up to 50 pounds occasionally.
• Occasional lifting, pushing, and pulling of materials and equipment as required.
• Vision and Hearing: Visual acuity to read documents, computer screens, and equipment displays.
• Hearing ability to perceive alarms, warnings, and other auditory signals in a noisy environment.
• Manual Dexterity: May require using hand tools or barcode scanners for inventory management.
• Communication: Clear and effective verbal communication skills to interact with team members, management, and external partners.
• Ability to hear and respond to safety instructions and emergency communications.
• Ability to concentrate, analyze information, and make decisions in a fast-paced environment.
• Strong problem-solving skills and the capacity to manage multiple priorities simultaneously.
• Exposure to various weather conditions when moving between plant buildings or conducting outdoor tasks.
• Work in environments with varying temperatures, humidity, and noise levels typical of a manufacturing facility.
• Potential exposure to dust, fumes, and chemicals requires personal protective equipment (PPE).
• Adherence to all safety protocols and procedures.
• Regular participation in safety training and emergency response drills.
• Wearing required PPE, such as safety glasses, gloves, hard hats, and steel-toed boots, as necessary.