Realty Technician 4

This full-time, on-site position in Portland, OR supports land acquisition, property management, and real estate projects by preparing land use and acquisition documents, reviewing title reports and legal records, coordinating with landowners and project stakeholders, and maintaining compliant records and filing systems.

Responsibilities

• Review and analyze property rights and private property ownership reports for use in managing land use requests.
• Prepare Acquisition Assembly packages by completing the appropriate templates.
• Prepare Land Use Agreements using existing document templates and established processes, ensuring land rights are maintained; recommend template modifications for unique situations.
• Order and review Title reports for completeness as requested by Realty Specialists.
• Assist and train other contract technicians on file requirements.
• Work with Appraisers, Surveyors, and Mappers to facilitate group consensus on acquisition strategies.
• Draft and prepare correspondence (letters, memorandums, etc.).
• Complete, validate, and ensure legal description accuracy, consistency, and clerical accuracy for a variety of land documents prepared by Realty Specialists.
• Plan, develop, recommend, facilitate implementation, and administer routine property management cases (not initially identified as politically sensitive).
• Review real estate related agreements to verify compliance.
• Assist management with planning, developing, implementing, and administering difficult or complex property management cases.
• Review and analyze title policies and documents; initiate steps to remove routine objectionable items, subject to approval by legal counsel.
• Perform administrative tasks such as copying, mail delivery, faxing, report collations, and document assembly.
• Facilitate real property projects, ensuring the real property team executes land acquisition for construction in accordance with processes, policies, and established timeframes.
• Serve as a liaison on construction projects between various company organizations and landowners before, during, and after the construction process; keep project team members and other representatives with a Lawful Government Purpose (LGP) informed of landowner issues/concerns that may impact project design or schedule.
• Serve as a Field Inspector for large land acquisition contracts and other assigned work by:
  • Reviewing realty work performed by outside service contractors and notifying appropriate federal personnel of any concerns.
  • Providing technical information to the assigned COR and/or other federal personnel.
  • Preparing communications between the COR and contracted vendors.
  • Providing contracting and regulatory liaison services for the COR and/or other federal personnel.
• Answer and respond to real estate questions from the public, including landowners, developers, public agencies, and utility companies regarding documented policy of proposed uses of rights-of-way.
• Work with applicants to provide adequate information on Land Use Applications, including site visits, property owner meetings, and other field research as required.
• Utilize various county internet websites, Land Information System (LIS), ProjectWise, Transmission Line Maintenance (TLM) APPS, eGIS, and Application Extender to perform data research.
• Receive application fees and process them according to established guidelines.
• Obtain permission to enter private property for routine land acquisitions by contacting the landowner directly or requesting permission through the mail.
• Inform Supervisory Realty Specialist of potential condemnation, providing all documentation and previous communication with the landowner.
• Provide real estate support to the Region’s maintenance and construction staff regarding landowner notifications, landowner issues, names and addresses, and land rights information.
• Mark documents and maintain filing systems, files, emails, and records in accordance with compliance requirements; share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose to know).
• Mark and maintain all official records in accordance with Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures.
• Validate official records are accurately maintained for auditing purposes.

Requirements

• High School Diploma (required); Associate’s degree (preferred).
• 7 years of work-related skill, knowledge, and experience in real estate principles, property rights, title documentation, and land acquisition processes.
• Experience with real estate principles, practices, precedent cases, and comprehension of the technicalities of government real property procedures, rules, and regulations.
• Professional knowledge of the principles, practices, techniques, and underlying concepts of Real Property Services, which may include Geospatial Services, Survey and Mapping, Real Property Field Services, or Realty Support Services.
• Experience coordinating projects that include these support services.
• Knowledge and experience with Land Information System (LIS), Application Extender, and ProjectWise.
• Knowledge of land management, acquisition templates, and commercial facility leasing.
• Knowledge of real estate documents including Warranty Deeds, Deeds of Trust, Mortgages, Quit Claim Deeds, Liens, property title reports, and assessor/treasurer property information reports.
• Knowledge of the general concepts of real estate management and commercial facility leasing, which may include geospatial services (GIS), survey and mapping, LIDAR imagery, or obtaining information from title companies/county courthouses.
• Knowledge and experience acquiring real property rights for utility easements.
• Knowledge and/or experience with MS Project.
• Valid U.S. Driver’s License (required).
• U.S. citizenship (required).