Real Property Examiner

About the role

Real Property Examiner positions are assigned to the Civil Engineering (CE) Unit located at the New York National Guard air bases across the state. Under the direction of the Base Civil Engineer (BCE), the incumbent is responsible as the single authority on real property matters at the installation level. The Real Property Examiner performs a variety of duties relating to the management, inventory, maintenance and disposition of government owned real property.

Responsibilities

• Contacts officials within local, state and federal agencies and general public regarding real property management programs and amendments of existing real property management documents; the out-granting of property to other users; and any encroachment actions.
• Inspects government-owned real property and prepares written reports of physical inspection. Participates in site selection surveys and assists in obtaining rights-of-entry.
• Develops and recommends programs for the acquisition of fee simple title, leaseholds, easements, permits, land exchanges, and licenses from both private owners and government agencies in support of mission requirements. Researches legal documents such as deeds, abstract of titles, etc., to determine ownership in support of the legality of such acquisition.
• Participates in the development of legal documents granting government use of land and/or facilities.
• Prepares and processes Declarations of Excess and/or proposed facility or real estate disposal actions, including land and/or buildings. Screens the excess property with other government agencies to afford transfer opportunities where feasible, and makes appropriate recommendations.
• Researches potential opportunities of government-owned lands and buildings under a Real Property Master Plan umbrella, to include an analysis of the impact of land-management programs on government facilities. Responsible for continuous space use studies to insure full and efficient use of all building space. Analyzes such space for compatibility of use, allowable criteria, cost of any change, and makes appropriate recommendations.
• Establishes and maintains a quantitative and monetary capital asset account. Monitors all programming documents, work orders and contracts to insure accurate reflection of all changes affecting real property records. Reviews shall include in-house work accomplished to alter and modify facilities; installation and removal of equipment; and the addition of land, so that all capitalization of government assets occurs in a timely manner. Prepares, maintains and inventories this auditable real property account in accordance with applicable regulations and submits all required reports.
• When necessary, analyzes, researches and provides data for the preparation of Environmental Assessments on government-owned lands and resources.
• Provides real property statistics and recommendations concerning the utilization, development and disposal of real property.
• Base level administrator of the program for non-military use of government facilities.
• Coordinates on the temporary use rights of government or private property and the renewal of extensions of leases, agreements, licenses or permits as required for the continued use of land and/or facilities, which are required for government operations.

Requirements

• Must be proficient in Microsoft Office Word and Excel.
• Must successfully complete the Real Property training courses conducted through the U.S. Air Force and the Air National Guard.
• Must utilize all state data systems as required to include the Statewide Financial System (SFS) and the Statewide Learning Management System (SLMS).
• Experience with real property asset management; grant and/or contract administration; or other related field.
• Strong organizational skills.
• Ability to perform tasks with minimal supervision.
• Experience in multi-tasking and prioritizing multiple deadlines.
• Ability to prepare written material in a clear and concise form.
• Ability to read and write in English.
• Strong communication skills – written and verbal.
• Demonstrate reliability and trustworthiness.
• Experience in developing and conducting presentations and/or training programs.
• Attends meetings as required.
• Will complete and attend training as required.
• Periodic overtime may be required.
• Periodic travel will be required using various modes of transportation.
• Performs other duties as assigned.

Qualifications

• Minimal three (3) years of full-time New York State service in a Grade 9 or above title which performed administrative tasks related to finance, accounting, real property management, engineering or similar field.
• Bachelor’s degree including or supplemented by nine credit hours in mathematics, statistics, or real estate (or related studies); and two (2) years of full-time experience performing administrative tasks related to finance, accounting, real property management, engineering or similar field.
• Associate’s Degree or Certification including or supplemented by nine credit hours in mathematics, statistics, or real estate (or related studies); and three (3) years of full-time experience performing administrative tasks related to finance, accounting, real property management, engineering or similar field.
• Six (6) years of full-time experience performing administrative tasks related to finance, accounting, real property management, engineering or similar field.

Additional Preferred Experience

• Knowledge of State agency operations and policies.
• Experience working with SFS.
• Familiarity National Guard Bureau operations.

Pay and Schedule

Current Start Rate: $56,506
Job Rate: $68,630