Real Estate Sales Listing & Closing Coordinator

Responsibilities

• Acquire the necessary signatures for each listing agreement, sellers’ disclosures, and other required documentation and send to the real estate broker for file compliance
• Set up showings and open houses in order to receive critical feedback that can improve the showing process
• Keep track of all sales activity and input client information into the CRM to produce reports and share goal progress with the team
• Manage 2–6 active listings simultaneously (approximately 20-30 listings annually), keeping each property on track from signed listing agreement through closing
• Attend listing consultations and staging walkthroughs alongside the agent, capturing next steps and building out a prep timeline for each property
• Meet contractors and vendor representatives at properties as needed to oversee prep work and ensure quality
• Execute marketing campaigns to neighborhoods where an existing client is trying to purchase a property and no inventory is available
• Create and distribute marketing materials including flyers, social media content, and digital assets for each listing
• Serve as a consistent point of contact for sellers throughout the process (along with the listing agent), proactively communicating prep progress, showing activity, and market feedback
• Follow up with buyer's agents after showings via ShowingTime to collect feedback and relay key themes to the seller and listing agent
• Manage listing agreements, disclosure documents, and compliance checklists using Zip Forms, tracking all deadlines across active listings
• Maintain accurate and up-to-date records for each listing in FollowUp Boss
• Coordinate and schedule vendors — photographers, stagers, cleaners, inspectors, and repair contractors — managing timelines to hit each listing's target go-live date
• Care for and manage listing supplies (lockboxes, signs, etc) and order replenishments as needed to keep up with demand
• Maintain accountability for listing supplies (lockboxes, signs, etc) and order replenishments as needed to keep up with demand

Qualifications

• Thrives on providing excellent customer service
• Prior experience in the real estate industry, transaction coordination, titles, or mortgages preferred
• Excellent written and verbal communication skills
• Currently has or is pursuing a real estate license
• Ability to obtain a Virginia real estate license within 30-45 days is required. Ability to obtain MD and DC licenses within 90 days
• Bachelor's degree is preferred

About the role

We are looking for an organized, full-time listing coordinator to join our real estate sales team. Your responsibilities will include overseeing all aspects of seller transactions, preparing listing information, obtaining necessary signatures for listing agreements, and managing the MLS listings and social media postings. In addition, you’ll coordinate cleanings and showings for houses and keep track of the sales activity in the database.

The right candidate will be organized, goal-driven, friendly, and results-oriented. If this job sounds like a great match for you, apply today! Be sure to complete the DISC profile as part of your application on WizeHire.

Requirements

Ability to obtain a Virginia real estate license within 30-45 days is required. Ability to obtain MD and DC licenses within 90 days.

Skills

Thrive on providing excellent customer service

Benefits

N/A

Pay

$91,000 - $101,000 yearly

Schedule

N/A