Real Estate Paralegal

Responsibilities

• Support attorneys and business teams on land acquisition, land development, title, entitlement, HOA, and related real estate matters from initial contract through closing and post-closing follow-up.
• Prepare first drafts of purchase and sale agreements, amendments, easements, access agreements, escrow documents, notices, and other transaction documents for attorney review.
• Cook up transaction timelines, approval processes, deliverables, and closing checklists, and proactively track key dates, contingencies, earnest money obligations, notice periods, and closing requirements.
• Request, review, organize, and summarize title commitments, exception documents, surveys, plats, site plans, HOA/CC&R documents, and other due diligence materials.
• Work closely with Land Acquisition, Land Development, Finance, Division leadership, title companies, escrow officers, consultants, outside counsel, and other internal teams to keep matters moving efficiently.
• Prepare and submit internal approval packages and supporting documentation for legal, financial, and investment committee review in accordance with company requirements.
• Aid in drafting and review of closing documents, settlement statements, signature packets, and post-closing deliverables, and coordinate execution and closing logistics.
• Maintain organized electronic files, correspondence, approvals, and document repositories, and support continuous improvement of templates and legal workflows.
• Identify issues, risks, and next steps early, and escalate appropriately to attorneys and business leaders.
• Mentor and provide guidance to junior paralegals and administrative staff on transaction processes, due diligence standards, and closing requirements.
• Support special projects and other legal and operational initiatives as needed.

Qualifications

• Paralegal certificate, associate degree, bachelor's degree, or a comparable combination of education and relevant experience.
• 10+ years of paralegal or legal assistant experience, with substantial experience in real estate transactions, land acquisition, title, development, homebuilding, commercial real estate, or a similar transactional practice.
• Experience reviewing title commitments, surveys, easements, entity documents, due diligence materials, and closing documentation.
• Experience in homebuilding, residential development, title, land banking, or in-house real estate legal support is preferred.
• Familiarity with legal matter management or contract tracking systems (e.g., Legal Tracker) is a plus.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Excellent communication skills, including written and verbal fluency in English and the ability to work effectively across legal and business teams.
• Immaculate organizational, time management, attention to detail, and proofreading skills.
• A self-starter with a practical, solution-oriented approach and the ability to independently resolve inquiries and issues with skill and judgment while collaborating closely with attorneys and division real estate acquisition and development teams.
• Ability to balance multiple projects with minimal supervision in a fast-paced environment.
• Strong judgment, discretion, and professionalism in handling highly confidential information and matters.
• A consummate team player who interacts well with co-workers, supervisors, and management, maintaining a professional demeanor and attitude.