Real Estate Paralegal

Job Duties and Responsibilities

• Document preparation and review including drafting and reviewing contracts, leases, deeds, homesteads, amendments, subleases and purchase assignments, as well as preparing closing checklists and resolutions for real estate transactions.
• Title and legal research including conducting research on property titles, zoning, environmental conditions, land use, and financing requirements to ensure compliance and accuracy.
• Aid in transaction coordination with clients and other parties involved in the purchase and sale of real estate.
• Aid in closings including attendance as needed, reviewing documents and preparing closing statements.
• File management and due date tracking including organizing files and documentation, following up on open items, meeting deadlines and coordinating with team to ensure timely completion of tasks.
• Draft applications, responses to requests for information, extension requests, etc.
• Draft engagement letters for new clients and edit same in conjunction with attorney oversight; send engagement letters for signature and track completion.
• Aid with records management on site and preparation of boxes for transfer to off-site storage.
• Participate in firm-wide meetings.
• Ensure documents and emails are properly saved in Firm's electronic document management system and/or paper files.
• Calculate and calendar deadlines to ensure attorney and practice group calendars are accurate.
• Communicate supplies needs to reception for ordering.
• Communicate with clients, consultants and attorneys on client matters.
• Prepare documents for client signature.
• Serve as a witness for document signings.
• E-file documents.
• Enter time entries for self and for attorneys into the firm's timekeeping and billing system.
• Open new matters and edit matter profiles in the firm's timekeeping and billing system.
• Prepare physical files for new matters as needed.
• Organize files and maintain file inventory lists.
• Scanning, copying, filing and mailing.
• Open and process mail on a daily basis.
• Schedule client meetings.
• Greet clients and seat them for meetings.

Qualifications

• Must have 3+ years' experience as a Residential Real Estate Paralegal.
• Ability to draft Real Estate documents.
• Can-do attitude.
• Ability to multi-task.