Real Estate Paralegal

About the role

The Real Estate Paralegal provides organizational and practice-specific support to attorneys in the Real Estate practice group throughout all stages of real estate transactions, from pre-closing through post-closing. The role requires a high level of professionalism, strong attention to detail, and the ability to manage multiple priorities and projects in an organized, efficient manner.

Responsibilities

• Title, Survey and Zoning Review title exception documents, identify issues, discuss issues with assigned attorney, prepare title review memos and title objection letters.
• Request and negotiate pro forma title insurance policies – both lender and owner policies.
• Prepare estoppel certificates and SNDAs.
• Review and assist with drafting of multiple real estate documents.
• Review, analyze and negotiate surveys, request and finalize revisions to surveys with surveyors.
• Order and review zoning reports. Request and coordinate revisions with zoning consultant.
• Leasing
• Aid in drafting leases incorporating LOI terms, draft extension amendments, and miscellaneous leasing documents including consents to assignment/sublease/change in control and broker listing/commission agreements.
• Organizational Documents
• Prepare and/or review organizational documents.
• Order and review certified organizational documents and good standing certificates.
• Prepare and/or review consents and resolutions.
• Obtain EIN for newly formed entities.
• Assemble and circulate organizational documents.
• File organizational documents with secretaries of state, including qualifications to do business.
• Congnorate with search companies regarding independent directors, agents for service of process, etc.
• File and register entities in various states.
• Loans and Purchase and Sale Transactions
• Create closing checklists.
• Review documents for blanks/missing information, missing exhibits, etc.
• Create first drafts of agreements incorporating LOI terms, and first drafts of amendments and miscellaneous real estate documents.
• Obtain missing information from clients.
• Order and review judgment and lien searches.
• Complete documents and assemble exhibits for closing.
• Finalize documents for recording.
• Create closing instructions.
• Coordinate preparation of settlement statements with title companies and clients.
• Closing and Post-Closing (Loans and Purchase and Sale Transactions)
• Create signature page documents.
• Coordinate and supervise signing parties when clients come to our office to sign documents.
• Assemble documents.
• Coordinate with title companies.
• File UCC financing statements, amendments, assignments, terminations, and coordination of filings.
• Follow up with title companies with respect to recorded documents and title policies.
• Review post-closing documents for accuracy.
• Create closing binders.
• Miscellaneous
• Participate in checklist calls.
• Coordinate closing logistics for transactions.

Qualifications

• Demonstrates good judgment and ability to maintain confidential information.
• Ability to multi-task and prioritize while working with minimum supervision.
• Self-motivated.
• Organized and detail-oriented.
• Excellent written and verbal communication skills.
• Possess the ability to effectively communicate with all levels of firm personnel.
• Ability to work overtime when workload requires with minimal notice.
• Ability to start shift early when a transaction requires an early start time (i.e., working with East Coast fundings or transactions).
• Proficient in Microsoft Office and Windows applications.
• California Notary Public or commitment to become California Notary Public within 6 months of hire. Notary Commission required for duration of employment.