Real Estate, Fleet & Asset Management Senior Administrator

Essential Duties And Responsibilities

• Provide day-to-day administrative support
• Maintain accurate records of all owned and leased properties across the organization
• Maintain real estate databases, dashboards, and reporting tools
• Generate reports on occupancy, vacancies, lease status, and space utilization
• Track critical lease dates (renewals, expirations, rent escalations, notice periods)
• Support lease reviews, renewals, and coordination with legal and finance teams
• Assist in aligning real estate capacity with organizational growth and demand
• Coordinate vehicle assignments and ensure proper usage across departments
• Monitor vehicle utilization, mileage, and maintenance
• Monitor registration, insurance, and compliance are current
• Maintain accurate records for registrations, titles, inspections, and insurance
• Track and manage accidents, claims, and risk mitigation efforts
• Track and manage fleet-related expenses (fuel, maintenance, insurance, leases)
• Identify cost-saving opportunities and improve operational efficiency
• Monitor telematics or GPS tracking to improve efficiency and accountability
• Lead fleet optimization initiatives to reduce costs and improve utilization
• Develop and improve asset management procedures and workflows
• Drive standardization and efficiency across asset-related processes
• Maintain an accurate, up-to-date inventory of all organizational assets
• Track asset lifecycle from acquisition to disposal
• Track asset-related expenses and support budget planning
• Conduct regular audits and reconcile discrepancies
• Identify opportunities to reduce costs (e.g., under-utilized assets, maintenance efficiencies)
• Provide guidance on asset usage, availability, and planning

Qualifications

• Bachelor’s degree required
• 3-5 years of experience in fleet and asset management
• Familiar with project management methodologies and best practice
• Analytical and data-driven decision-making
• Strong organizational and documentation skills
• Familiarity with asset management systems (CMMS, ERP)
• Attention to detail and compliance awareness
• Ability to work independently and manage multiple priorities
• Communication and cross-functional collaboration

Physical Demands

• Sit, stand, walk, reach with hands and arms
• Talk and hear
• Climb or balance, stoop, kneel, or crouch
• Lift, push and/or move up to 30 pounds
• Close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus

Work Environment

• Remote with possible travel to practice locations in other states
• Noise level in the work environment is typical of an office setting