Real Estate Coordinator
About the role
Apex Service Partners is a national leader in residential HVAC, plumbing, and electrical services, with 14,000 teammates across more than 225 locations in 46 states and over $3.5 billion in annual revenue. Backed by Alpine Investors with a strategic minority investment commitment from Apollo-managed funds, the company combines substantial financial resources, national expertise, and growth opportunities with local leadership and trusted brands. The mission is to elevate the trades by investing in people and serving the operators who lead them.
As a Real Estate Coordinator, you will play a central role in supporting and coordinating real estate activities related to new and existing locations, collaborating with operational leaders on real estate needs, conducting market surveys, coordinating site visits, and finalizing lease terms.
Responsibilities
- Collaborate closely with Apex Legal, Marketing, and Finance Management teams to ensure seamless coordination and compliance throughout the lease process
- Manage administrative tasks related to project documentation and approvals
- Act as a liaison between internal teams, real estate partners, third-party brokers, and landlords to drive successful lease execution
- Assist in coordinating due diligence activities, including municipal zoning, planning, and regulatory compliance approvals
- Prepare project updates and status reports leveraging insights from operations and the Real Estate partner
- Support the Real Estate Department in maintaining the contract database and files
- Ensure all critical dates and deadlines are met
- Review and update real estate best practices, forms, documents, and systems to improve speed and quality of real estate projects
- Coordinate rent and security deposit payments, walk-throughs, final execution of lease documents, and turnover of new leases at commencement
Requirements
- BA/BS preferred
- Two (2) to three (3) years in development, real estate, project management, or related field
- General knowledge of commercial real estate market, principles, and processes
- Proficiency with Word and Excel
- Good written, oral, organizational, and math skills
- Ability to manage time and prioritize work
- Commitment to high responsiveness and availability
- Entrepreneurial mindset — can get a lot done individually and through others
- Excellent follow-through, attention to detail, and minimal need for supervision
- Team player with positive mental attitude, high energy, high integrity, strong work ethic, enthusiasm, sense of humor, and commitment to the mission
Qualifications
- Extreme detail orientation and ability to ensure flawless execution in complex initiatives
- Cultural fit — capable and experienced in leading blue-collar organizations and emotionally intelligent
- Analytical — finds meaning and action in numbers; data-driven decision-maker
- Excellent communicator — written and oral
- Mindset of continuous improvement
- Stellar time management and organizational skills
- Resourceful — figures out how to achieve results creatively with finite resources
- Thrives in a nimble, lean, unstructured, fast-paced entrepreneurial environment
- Works collaboratively and energetically
- Impeccable integrity and ethical standards
- Self-aware, accepting, honest, open, and respectful of others
- Undying commitment to personal growth and development
Location
Dallas or Tampa