Radiation Safety Prog Coord

Regular, full-time position (35 hours per week) located at 617 West 168th Street, 2nd Floor, with occasional commuting between campuses including Columbia University Irving Medical Center, Morningside, Manhattanville, NewYork-Presbyterian Hospital, New York State Psychiatric Institute, Nevis Labs, Lamont-Doherty Earth Observatory, and Barnard College.

About the Role

The Radiation Safety Program Coordinator reports to the Executive Director, Radiation Safety Programs, and ensures the smooth day-to-day operation of the Radiation Safety Office. This role supports the Executive Director, Managers of Research and Clinical Radiation Safety Programs, and radiation safety staff by independently developing projects and programs to improve overall effectiveness. Exceptional customer service, organizational skills, and the ability to work independently are essential.

Subject to business needs, flexible and hybrid work arrangements may be supported and will be discussed during the interview process.

Responsibilities

• Receives, reviews, and processes occupational dosimetry requests; manages all associated records (hardcopy and electronic).
• Manages the distribution and collection of occupational dosimetry in coordination with radiation safety staff.
• Trains employees and department liaisons on proper use of occupational dosimeters and accessing vendor website/application.
• Maintains and reports compliance metrics for the occupational dosimetry program on a routine basis.
• Coordinates the scheduling of periodic audits and regular trainings between radiation safety staff and user departments.
• Assists the Senior Radiation Safety Committees Coordinator in arranging meetings, recording, and distributing meeting minutes and records.
• Assists radiation safety staff with drafting and maintaining policies and procedures documents.
• Develops and maintains files (electronic and hardcopy), records, and statistics related to Radiation Safety program operations, including staffing, service contract expenses, and regulatory files.
• Prepares, analyzes, and generates reports as requested.
• Coordinates and supports all administrative office tasks required by the Executive Director and radiation safety staff to ensure smooth and efficient operations.
• Independently follows up as needed in all areas.
• Screens and routes telephone calls professionally, ensuring clear communication to appropriate staff.
• Drafts and/or composes correspondence for review and approval.
• Orders all office supplies necessary for efficient office operation.
• Opens, sorts, screens, records, and distributes mail to appropriate recipients in a timely manner.
• Assists in coordinating and implementing special events, meetings, travel, training, and regulatory inspections.
• Provides backup coverage (e.g., lunch breaks, sick time) to administrative staff in the Department of Environmental Health and Safety.
• Performs related duties and responsibilities as assigned.

Requirements

• Bachelor’s degree or equivalent.
• Minimum of three years of related work experience.
• Excellent interpersonal, written, and verbal communication skills.
• Strong organizational abilities, customer service skills, and ability to manage deadlines.
• Demonstrated ability to work diplomatically and efficiently in a fast-paced, demanding environment.
• Detail-oriented with proficiency in Microsoft Office software, data input, and database management.
• Ability to take initiative and work independently.
• Ability to rapidly integrate and participate as part of the administrative team.

Preferred Qualifications

• Additional training or experience in regulatory, legal, or healthcare work environments.

Pay

Salary range: $68,000–$80,000. The salary of the finalist selected will be set based on factors including departmental budgets, qualifications, experience, education, licenses, specialty, and training.

Schedule

Standard work schedule: Monday–Friday, 9:00 AM–5:00 PM.