Racing Secretary - Seasonal

About the role

Responsible for supervising the Racing Department and securing an ample supply of race horses for the racing meet.

• Perform duties as described in the Ohio Rules of Racing.
• Write condition sheets for all racing programs.
• Approve the population of horses while reviewing the performance of the horsemen.
• Oversee Racing Department personnel, including the Assistant Race Secretary, Clerk of Course, Starter, Paddock Judge, Horse ID, Colors person, programs, and other personnel assigned by the VP of Racing Operations.
• Respond to all problems in the Racing areas promptly and thoroughly to avoid negatively affecting other interrelated areas within the department.
• Schedule all races.
• Monitor shifts in the horse supply to maximize the output of horses in each category and class level.
• Stay aware of strategies used at other tracks in the region to remain competitive in obtaining horses stabled away from the track.
• Verify eligibility of horses for racing programs.
• Oversee the drawing of races and production of overnight and related program proofs for various offices.
• Oversee scratches and changes to produce a daily racing program.
• Supervise and assist in the training of officials and office staff; create work schedules for racing staff.
• Receive and safely maintain the registration certificates of all horses competing in claiming races at the track and return them to the owner or representative upon departure.
• Be familiar with the ages, class, and competitive ability of all horses racing at the track.
• Write conditions and schedule the daily racing programs presented at the track.
• Examine nominations and declarations in early closing and stake events; verify the eligibility of all declarations and nominations, and compile a list of eligible horses for publications.
• Serve as a liaison between the OHHA and Hollywood Gaming at Dayton Raceway staff.
• Perform other duties as requested relating to the promotion and dissemination of information on racing at the track.

Requirements

• Bachelor’s degree (B.A./B.S.) from an accredited four-year college or university preferred.
• Five years of progressive experience in the racing industry.
• Must be licensed by the Ohio Racing Commission.
• Must be licensed by the United States Trotting Association.
• Proficient in Microsoft applications (Excel, Access, Word).
• Ability to understand and analyze Budget & P&L Statements.
• Proven managerial and critical thinking skills.
• Excellent employee relations skills.
• Good oral and written communication skills; must be fluent and literate in English.
• Ability to respond calmly and make rational decisions under pressure.
• Physically mobile with reasonable accommodations, including the ability to push, pull, carry, and lift up to 25 lbs., and the ability to push, pull, reach, bend, twist, stoop, stack, crouch, kneel, and balance in varying work areas such as confined spaces.

Benefits

Initial placement within the salary range is based on an individual's relevant knowledge, skills, and experience. Base salary is one component of a competitive Total Rewards package, which includes:

• Wellness programs supporting financial, physical, and mental well-being.
• Day-one medical coverage.
• 401(k) matching.
• Annual performance bonus (varies by position).
• Paid time off earned according to local policy, increasing with length of employment.