Quality Specialist 1

About the role

This role ensures that project records are organized, current, traceable, and accessible to support design coordination, construction execution, quality documentation, commissioning, turnover, and closeout. The Document Specialist 1 serves as a central point of coordination for document control processes across JE Dunn, the Owner, design partners, trade partners, suppliers, commissioning resources, and other project stakeholders.

Responsibilities

Core QUALITY SPECIALIST FAMILY – CORE

• Learn and actively participate in all aspects of the company’s safety and quality plans and culture by demonstrating commitment to an injury-free environment through individual actions and setting an example for others
• Participate in the project specific quality plan, project specific water intrusion plan, and project quality status report
• Ensure comprehensive documentation of quality assurance processes, test results and corrective actions taken
• Collaborate with suppliers to establish and maintain quality standards for incoming materials
• Gain knowledge of design documents in order to identify potential quality problems to assist in developing constructability review reports
• Develop performance of project site observations to ensure specifications and expectations are met and work is completed in a quality and timely manner
• Develop comprehension of how to ensure compliance with industry standards, regulations, and company policies
• Utilize basic understanding of project Contract Documents
• May provide coordination and oversight to the project specific quality plan
• Attend pre-planning, pre-installation and progress meetings
• Conduct regular walk-through observations of construction sites to ensure compliance with the contract documents, manufacturers’ instructions and industry standards
• Investigate non-compliant conditions; confer with supervisor or other Quality team staff members to determine root cause and provide recommendations in work processes to eliminate reoccurrence
• Utilize internal quality assurance systems and tools to prepare reports for field superintendents, project managers and subcontractors detailing compliant and non-compliant quality conditions
• Assist with the documentation of quality related information
• May conduct basic constructability reviews under direct supervision
• May help schedule and witness third party compliance inspections and performance verification testing
• May assist in coordinating other JE Dunn teams, including VDC, Quality Group, Safety, Offsite prefabrication, and Self-Perform

Additional Core DOCUMENT SPECIALIST

• Establish, maintain, and control the project documentation process for projects to support design coordination, construction execution, quality documentation, commissioning, turnover, and closeout
• Serve as the central point of coordination for document control processes across JE Dunn, the Owner, design partners, trade partners, suppliers, commissioning resources, and other project stakeholders
• Own implementation and execution of the Project Document Management Plan and related procedures in alignment with the Project Execution Plan, Project Specific Quality Plan, contract requirements, and Owner expectations
• Establish project-wide governance for document creation, review, approval, distribution, retention, revision control, permissions, metadata standards, and turnover requirements
• Administer and maintain approved project document management platforms, including Autodesk Forma, PIMS, Bluebeam, SharePoint, Teams, and other project systems
• Maintain organized, current, complete, traceable, searchable, and audit-ready project records, including drawings, specifications, submittals, RFIs, meeting minutes, correspondence, inspection records, test reports, CCRs, turnover documentation, quality records, and closeout deliverables
• Coordinate documentation requirements associated with CCRs, contractor requirements, quality verification records, punchlists, mechanical completion, MCNs, OCNs, system acceptance, care-custody-control transfer, and turnover readiness
• Lead development, tracking, validation, and compliance review of cTOPs, vTOPs, MCNs, OCNs, and supporting turnover documentation in alignment with approved deliverable matrices and Owner requirements
• Facilitate document workflow alignment among Design Management, Procurement, Project Controls, Quality, Construction, Commissioning, Automation, Turnover, Owner teams, vendors, subcontractors, and consultants
• Monitor document workflow performance, conduct routine audits, identify documentation risks or bottlenecks, implement corrective actions, and develop metrics, dashboards, and reporting tools for document performance and turnover readiness

Qualifications

• Bachelor’s degree in architecture, construction management or related field (Required)
• In lieu of the above requirements, equivalent relevant experience will be considered

Skills

• Ability to perform work accurately and completely, and in a timely manner
• Communication skills, verbal and written
• Ability to successfully meet deadlines
• Ability to deliver quality through attention to detail
• Proficiency in MS Office
• Ability to read and understand plans, drawings and specifications
• Proficiency in basic JE Dunn construction M/E tools and software
• Knowledge of the means and methods of construction management
• Knowledge of quality management systems, standards and methodologies
• Excellent problem-solving and root cause analysis skills
• Ability to become familiar with relevant industry regulations and standards
• Ability to build relationships and collaborate within a team, internally and externally

Experience

• 0–2 years construction experience and/or summer internship/co-op experience in construction (Preferred)

Working Environment

• Must be able to lift up to 25 pounds
• Must be willing to work non-traditional hours to meet business needs
• May require periods of overnight travel
• Normal office environment, but may be exposed to extreme conditions (hot or cold)
• Frequent activity: Standing, Walking, Sitting, Viewing Computer Screen
• Occasional activity: Bending, Reaching above Shoulder

Benefits

The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details.

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