Purchasing Technician #824

About the Employer

Stockton Unified School District (SUSD) began providing services to students in 1852 and is located in the heart of California’s Central Valley near the banks of the San Joaquin River. SUSD is the 17th largest school district in California, whereby 38,000 PK-12th grade students come to us to experience an academic journey that leads to high school graduation and success in college, careers, and as actively-engaged community members. The District also serves a number of adults through our Stockton School For Adults. SUSD is made up of thirty-seven Head Start classes, fifty-three state preschool classes, three First 5 preschool classes, forty-one K-8 schools, four comprehensive high schools, three small high schools, an alternative high school, a special education school, a school for adults, and five dependent charter schools. Our district mission is to graduate every single youth college, career, and community ready. Stockton Unified School District is dedicated to providing high-quality first instruction, rigorous curriculum, and supporting academic achievement and social-emotional development supported by Multi-Tiered System of Supports (MTSS). The District's work is guided by three focal goals:

• Every child by the end of third grade will read and comprehend at the proficient level.
• Every child will have access to high quality, rigorous first instruction.
• Every child, by the end of 12th grade, will graduate and be college, career, and community ready.

Job Summary

SUSD is proud to offer a comprehensive benefit package (for qualifying employees only):

• Paid Vacation days
• Sick Leave Days
• Floating Holiday

Job Description / Essential Elements

BASIC FUNCTION: Receives supervision from Administrator of Purchasing or his/her designee; receives technical guidance from Buyer positions. Under the direction of the Manager-Purchasing and Warehouse, perform a variety of clerical duties related to the purchasing of services, supplies and equipment for the District; prepare, review, verify and process purchasing forms and documents; obtain pricing and related purchasing data.

• Receive, review and process purchase requisitions; assure accuracy and completeness of order information and proper signatures; inspect orders for accuracy and completeness regarding account coding and cost calculations.
• Contact vendors to obtain quotes, pricing, product information and related purchasing data; verify pricing and purchase order information as necessary; modify and cancel purchase orders as necessary; follow up on delayed shipments, discrepancies and damaged deliveries.
• Input purchase order information into an assigned computer system including delivery address, discounts, account coding, purchase amounts, product quantity and other required data; generate purchase orders and submit for approval as necessary; maintain automated records as appropriate.
• Prepare and maintain a variety of records and reports related to purchase orders, expenditures and assigned activities; maintain and update vendor catalogues and files.
• Initiate and receive phone calls concerning various purchasing functions; respond to inquires and provide information concerning purchase orders, on-line requisitions and the procurement of equipment, supplies and materials.
• Communicate with other departments, vendors and staff to exchange information and coordinate activities; follow up with departments to verify information and receipt of orders; contact administrator to obtain approval on price increases and product changes.
• Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software.
• Prepare a variety of correspondence related to the purchasing function including memoranda, bulletins and cancellation notices.
• Attend a variety of assigned meetings.
• Maintain regular and prompt attendance in the work place.

Knowledge and Abilities

• Basic accounting practices, procedures and terminology.
• Modern office practices, procedures and equipment.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Operation of a computer and assigned software.
• Record-keeping and report preparation techniques.
• Mathematical computations.

Education and Experience

• Any combination of education, training and/or experience equivalent to: graduation from high school and three years clerical accounting experience.

Working Conditions

• Environment: Indoor work environment.
• Physical Demands: Employee in this position must have/be able to: Enter data into a computer terminal/typewriter and operate standard office equipment. Sit for extended periods of time. See and read a computer screen and printed matter with or without vision aids. Hear and understand speech at normal levels and on the telephone, with or without hearing aids. Lift and/or carry up to 25 lbs at waist height for short distances. Bend at the waist. Reach overhead, above the shoulders and horizontally, grasp, push/pull.

Requirements / Qualifications

• Education and Experience: Any combination of education, training and/or experience equivalent to: graduation from high school and three years clerical accounting experience. For additional information, please view the job description. All application materials will be held strictly confidential. In order to be considered, the applicant must provide:
• - Letter of Introduction
• - Resume (Current Resume)

Comments and Other Information

• Applicants are requested not to make contact with members of the Board of Education, the administrative staff or potential panel members. Candidates not following these guidelines are subject to disqualification from the interview process.
• Stockton Unified School District prohibits discrimination, intimidation, harassment (including sexual harassment), and bullying based on a person’s actual or perceived ancestry, color, disability, gender, gender identity, gender expression, immigration status, nationality, race or ethnicity, ethnic group identification, age, religion, marital status, pregnancy, parental status, sex, sexual orientation; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.
• For inquiries regarding our non-discrimination policies, please refer to the following contacts. Kindly refrain from contacting these individuals regarding the application process.