Purchasing Specialist - On-Site (Irvine)

Responsibilities

• Process order entries from customers, the Sales team, and EDI systems.
• Create and maintain accurate purchase orders, confirming key details, pricing, specifications, and timelines with the Sales team.
• Input and update purchase order information in company systems and Excel spreadsheets.
• Verify pricing, quantities, order specifications, and other purchasing details for accuracy.
• Maintain required compliance paperwork, certificates, and supplier/carrier documentation.
• Cook up daily communication with suppliers regarding orders, pricing discrepancies, changes, and follow-up items.
• Relay supplier updates and purchasing information to the Sales team in a timely and accurate manner.
• Update purchase orders and internal systems promptly when changes occur.
• Develop a strong understanding of customer and supplier preferences.
• Support reporting, process improvements, and special projects as requested by management.

Qualifications

• 3+ years of experience in purchasing support, purchase order processing, order management, or a similar operations-focused role.
• Prior experience in freight, logistics, food, commodity, or supply chain operations is a plus.
• College degree preferred.
• Strong number sense and comfort working with pricing, quantities, and order details.
• Strong communication skills, both written and verbal.
• Solid follow-up skills and ability to coordinate across internal and external stakeholders.
• Exceptional attention to detail and ability to work independently or as part of a team.
• Quick learner with the ability to adapt to new systems, processes, and shifting priorities.
• Comfortable working in a fast-paced environment and managing pressure professionally.
• Proficiency in Excel and ability to review, organize, and analyze data accurately.
• Proficiency in Microsoft Office applications, including Excel, Word, Teams, and Outlook.
• Experience with ZenDesk or another ticketing system is preferred.

Compensation and Benefits

• Full range of benefits, including medical, dental, and vision coverage.
• Company-paid Life and Disability Insurance.
• 401(k) with a company match.
• Generous PTO accrual, increasing each year.
• Free Lunch Daily.
• Unlimited Snacks & Refreshments.
• We are experiencing hyper-growth – lots of opportunities for advancement!
• Base Pay: $70,000 - $80,000+ annually.