Purchasing Specialist II
About the Role
The Purchasing Specialist supports project execution through timely, accurate, and compliant procurement transactions. This role is primarily responsible for executing purchasing activities in support of active projects, coordinating with suppliers and internal teams, managing purchase orders and changes, and resolving delivery, invoice, and compliance issues. The Purchasing Specialist works under the direction of procurement leadership and plays a critical role in ensuring materials and services are procured in accordance with project requirements, contracts, and company policies.
Responsibilities
- Execute day-to-day purchasing activities in support of project schedules, material requirements, and field needs.
- Prepare, issue, and maintain purchase orders, change orders, and associated documentation in the company purchasing system.
- Ensure purchase orders accurately reflect scope, pricing, delivery requirements, commercial terms, and project constraints.
- Support project financial health through purchase order management.
- Coordinate directly with suppliers to confirm order status, delivery dates, quantities, and documentation requirements.
- Work closely with Expeditors and project teams to track supplier performance against contractual schedule and delivery commitments.
- Identify and communicate material constraints, delivery risks, and supplier issues to the Project Team and procurement leadership.
- Support resolution of non-conformances, shortages, damages, and delivery discrepancies in coordination with Quality, Project, and Procurement teams.
- Assist with commercial negotiations within defined authority limits and under manager direction.
- Ensure purchasing activity aligns with executed contracts, master agreements, and approved commercial terms.
- Maintain accurate procurement documentation to support audits, claims, warranty issues, and project closeout.
- Accurately input, maintain, and update purchasing data and records within the company ERP/purchasing system.
- Actively monitor and collaboratively engage in the invoice and lien waiver submission process.
- Research and resolve accounts payable and accounts receivable discrepancies related to purchase orders, pricing, quantities, or receipt issues.
- Support procurement reporting requirements, including spend tracking, supplier performance metrics, and vendor scorecards.
- Maintain cooperative working relationships with suppliers to stay informed of product availability, lead times, and market conditions.
- Coordinate closely with Project Controls, Construction, Engineering, Sourcing, and Finance to ensure alignment between procurement actions and project needs.
- Support continuous improvement of purchasing processes, templates, and controls to improve execution efficiency and compliance.
Requirements
- Ability to travel as required to support project or supplier needs.
Qualifications
Not specified.
Skills
Not specified.
Pay
$70,000 - $100,000
Benefits
- Paid Company Holidays
- Paid Time Off
- Medical, Dental, Vision, FSA/HSA, Short Term/Long Term Disability
- 401K with matching contribution
Note: The following sections were omitted as they either contained boilerplate information or were not applicable: Company Overview, EEO Statement, Agency Statement, Equal Opportunity Employer.
**Corrected Output:**About the Role
The Purchasing Specialist supports project execution through timely, accurate, and compliant procurement transactions. This role executes purchasing activities for active projects, coordinates with suppliers and internal teams, manages purchase orders and changes, and resolves delivery, invoice, and compliance issues. Working under procurement leadership, the specialist ensures materials and services align with project requirements, contracts, and company policies.
Responsibilities
- Execute daily purchasing activities to support project schedules, material needs, and field requirements.
- Prepare, issue, and maintain purchase orders, change orders, and related documentation in the company system.
- Ensure purchase orders reflect scope, pricing, delivery terms, commercial conditions, and project constraints accurately.
- Support project financial health through effective purchase order management.
- Coordinate with suppliers on order status, delivery dates, quantities, and documentation.
- Track supplier performance against schedules and commitments with Expeditors and project teams.
- Identify and communicate material constraints, delivery risks, and supplier issues to project teams and leadership.
- Resolve non-conformances, shortages, damages, and delivery discrepancies with Quality, Project, and Procurement teams.
- Assist in supplier qualification, evaluation, and re-evaluation as assigned.
- Support commercial negotiations within authorized limits and under manager guidance.
- Ensure purchasing aligns with contracts, master agreements, and approved terms.
- Maintain procurement documentation for audits, claims, warranties, and project closeout.
- Update purchasing data and records in the ERP/purchasing system.
- Monitor invoice and lien waiver submissions.
- Resolve accounts payable/receivable discrepancies related to purchase orders.
- Support procurement reporting on spend, supplier performance, and vendor scorecards.
- Maintain supplier relationships for product availability and market insights.
- Coordinate with Project Controls, Construction, Engineering, Sourcing, and Finance for alignment.
- Improve purchasing processes, templates, and controls for efficiency and compliance.
Requirements
- Ability to travel for project or supplier needs.
Pay
$70,000 - $100,000
Benefits
- Paid Company Holidays
- Paid Time Off
- Medical, Dental, Vision, FSA/HSA
- Short Term/Long Term Disability
- 401K with matching contribution