Purchasing Specialist

About the role

This is an in-person position paying $24 – $28 per hour.

Responsibilities

• Reviews and releases Purchase Receipts within Acumatica.
• Manages inventory of office supplies and orders additional stock or new items as necessary.
• Compiles weekly inventories and open order reports; issues purchase orders.
• Assists in greeting visitors and directing to the appropriate party; answers inbound calls and directs to the appropriate party.
• Schedules outside carriers for shipment pickups (shipping orders, purchase orders, and other types); completes necessary shipping information for transfers, outside carriers, and shipping orders.
• Rectifies and closes open purchase orders at month-end.
• Monitors inventory levels and assists in forecasting material needs by reviewing historical, current, and upcoming demand.
• Tracks orders to forecast purchasing requirements for SureRetainer, Backfill Retainer, Vapor Barrier, StormVoid, and other VoidForm products.
• Audits systems to discover expiring service contracts; reviews and negotiates service terms.
• Develops and maintains accurate knowledge of VoidForm products and the raw materials needed to produce finished goods.
• Develops relationships with vendors and representatives.
• Monitors systems for sudden changes or complications; resolves issues such as extended lead times and low inventory; works with vendors to establish resolutions.
• Facilitates transfers between locations and monitors product requirements across locations.
• Sources and screens potential new vendors by conducting price comparisons; presents findings for review and approval.
• Investigates price discrepancies with vendors and resolves quality and service issues in a timely manner.
• Provides freight quotes for less-than-truckload and truckload shipments.
• Answers and redirects incoming calls to the appropriate department.
• Uses volume and weight calculators to establish pallet counts, weights, and classes; determines shipping rates.

Requirements

• High School Diploma or equivalent.
• 2–3 years proven experience in purchasing and sourcing (manufacturing industry preferred).
• Proficiency in MS Office Suite and the ability to learn VoidForm’s Access and VF Pro programs.

Qualifications

• Purchasing and sourcing experience, preferably in a mid- to large-size organization.
• Ability to multi-task and meet deadlines in a fast-paced environment.
• Ability to create formulas, export and organize data, and build tables and pivot tables in Excel.
• Excellent communication and interpersonal skills.
• Strong mathematical, accounting, and analytical skills.
• Critical thinking and problem-solving ability.
• Excellent organizational and problem-solving skills.
• Strong professional and social skills.
• Ability to work both independently and collaboratively with a team.
• Demonstrated ability to comply with VoidForm’s behavior standards and values.

Physical Demands / Working Conditions

• Periods of standing, walking, body rotation, bending and/or squatting.
• Prolonged periods of sitting at a desk in front of a computer screen.
• Prolonged use of a computer and looking at a computer screen.
• Repetitive movement associated with using a keyboard, trackpad and/or mouse.
• Lifting up to 30 pounds.
• Ability to work in a fast-paced environment with minimal to high volumes of stress.