Purchasing Specialist

About the role

The Purchasing Specialist supports the procure‑to‑pay (P2P) process by ensuring accurate and timely review, reconciliation, and resolution of supplier invoices. The role serves as the primary liaison between suppliers, Accounts Payable, Purchasing Buyers, and internal stakeholders to resolve invoice discrepancies, coordinate Purchase Order revisions, and facilitate timely payment processing. It also supports financial and operational reporting through payment projection reports, shipping cost monitoring, and data entry to maintain procurement record integrity.

Responsibilities

• Review supplier invoices against purchase orders, receiving records, quotes, and supporting documentation.
• Resolve invoice and purchase order discrepancies by determining ownership and coordinating corrections across Procurement, Accounts Payable, suppliers, Receiving, and other stakeholders.
• Communicate directly with suppliers to obtain corrected invoices, credit memos, statements, and other required information.
• Monitor open invoices, supplier credits, unresolved discrepancies, and payment status to reduce avoidable delays.
• Prepare payment projections, invoice‑status reports, freight reports, and other procurement‑related reporting.
• Maintain accurate data in SAP, Excel, and applicable purchasing or financial systems.
• Escalate significant pricing issues, supplier disputes, policy exceptions, or matters outside assigned authority to Procurement Leadership.
• Identify recurring issues and recommend practical improvements to purchasing and invoice‑resolution processes.
• Support audits, supplier onboarding, reporting, and other procurement projects as assigned.

Qualifications

• Authorized to work in the United States (no visa sponsorship available).
• Bachelor’s degree in Supply Chain Management, Business Administration, Finance, Accounting, Operations, or a related field.
• 1–3 years of experience in purchasing, procurement, supply chain, accounts payable, or a related function (relevant internship or cooperative education experience may be considered).
• Working knowledge of purchase orders, invoices, receiving records, payment terms, and supplier transactions.
• Ability to review transaction details, identify discrepancies, resolve routine issues, and appropriately escalate matters.
• Strong written and verbal communication skills for professional interaction with suppliers and internal stakeholders.
• Strong organizational skills, follow‑through, attention to detail, and ability to independently manage multiple open items and deadlines.
• Proficiency in Microsoft Office applications, particularly Excel.

Preferred qualifications

• Experience with SAP, SAP S/4HANA, or another ERP system.
• Experience with invoice reconciliation, three‑way matching, purchase order maintenance, or supplier statement review.
• Experience in a manufacturing, semiconductor, electronics, or technology environment.

Benefits

• Flexible and competitive health benefits, including medical, dental, and vision plans.
• Employer matching on 401(k) deferrals.
• Generous PTO policy with unused PTO payout at year‑end.
• Relocation packages available within the United States.

Schedule

Typical business hours are Monday through Friday, 9:00 a.m. to 6:00 p.m. CT, with flexibility required during peak payment cycles, audits, and other business‑critical periods.

Location

This is a full‑time, onsite position based at AOI’s Sugar Land, Texas campus, a combined office, warehouse, and manufacturing environment.