Purchasing Manager | Full-Time | Palm Springs Convention Center

Responsibilities

• Manage the procurement of food, beverages, operating supplies, equipment, and services for all venue departments.
• Source products and negotiate pricing, contracts, and service agreements with approved vendors.
• Issue purchase orders and ensure timely ordering and delivery of goods.
• Maintain appropriate inventory levels while minimizing excess inventory and waste.
• Ensure all purchases comply with company procurement policies and approved vendor programs.
• Evaluate vendor performance related to pricing, quality, service, and delivery.
• Resolve purchasing issues, shortages, damaged shipments, and invoice discrepancies.
• Identify new products and vendors that improve quality, service, or cost efficiencies.
• Participate in contract negotiations and vendor performance reviews.
• Oversee inventory control processes for food, beverages, supplies, and equipment.
• Conduct regular inventory audits and cycle counts.
• Monitor inventory turnover and identify opportunities to reduce waste and carrying costs.
• Ensure proper receiving, storage, and inventory rotation practices.
• Partner with department leaders to forecast purchasing needs based on business levels and event schedules.
• Oversee receiving procedures to ensure deliveries are accurate and meet quality standards.
• Verify quantities, product specifications, and invoice accuracy.
• Ensure products are stored properly in accordance with food safety and company standards.
• Maintain organized storage areas and warehouse facilities.
• Monitor purchasing budgets and departmental spending.
• Analyze purchasing trends and identify cost-saving opportunities.
• Assist in preparing annual operating budgets related to purchasing and inventory.
• Maintain accurate purchasing records and reports.
• Partner with Finance to reconcile invoices and resolve payment discrepancies.
• Ensure compliance with food safety regulations, health department requirements, and company policies.
• Maintain purchasing records in accordance with company audit standards.
• Ensure proper handling and storage of food, beverages, chemicals, and operating supplies.
• Promote a safe and organized warehouse and receiving environment.
• Supervise and develop Receiving Clerks, Warehouse Attendants, and purchasing support staff, as applicable.
• Collaborate with Culinary, Food & Beverage, Operations, Finance, and Event teams to support operational needs.
• Participate in planning meetings for large events, seasonal programming, and new menu initiatives.
• Support continuous improvement initiatives related to procurement, inventory management, and operational efficiency.

Qualifications

• Bachelor's degree in Supply Chain Management, Business Administration, Hospitality Management, or a related field is preferred.
• 3–5 years of purchasing, procurement, inventory management, or supply chain experience in hospitality, food and beverage, hotels, convention centers, stadiums, performing arts venues, or similar operations.
• Previous supervisory or management experience preferred.
• Experience with purchasing and inventory management software.
• Strong knowledge of purchasing, inventory management, and supply chain best practices.
• Experience negotiating vendor contracts and pricing agreements.
• Understanding of food and beverage products, kitchen operations, and hospitality purchasing.
• Strong analytical, budgeting, and financial management skills.
• Excellent organizational and time management abilities.
• Proficiency with Microsoft Office Suite, purchasing software, inventory systems, and ERP platforms.
• Strong communication and relationship-building skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to stand, walk, bend, and climb for extended periods.
• Ability to lift, carry, push, and pull heavy objects.
• Ability to work in warehouse, receiving dock, refrigeration, freezer, and kitchen environments.
• Ability to inspect deliveries and move products throughout the facility.