Purchasing Manager

Ace Electric has been performing quality electrical installations since 1975 across commercial, mission critical, education, healthcare, institutional, industrial, correctional, hospitality, military, retail, and other markets. With locations in Georgia, Tennessee, North Carolina, and Ohio, Ace offers fabrication services, hard bid, design-build, negotiated contracts, and fee-based work, backed by a strong safety record and satisfied customers.

Benefits

• Health, Dental, Vision, Life, Disability, Accident, and Critical Illness Insurances
• 401k with company match
• Access to Ace University: Apprenticeship Program, Leadership Training, Skill Building Classes, and more

About the Role

The Purchasing Manager will lead centralized purchasing operations across all Ace Electric Divisions, developing and executing strategic procurement processes for project-direct buyouts, company-wide commodity purchasing, rebate programs, tool procurement, hardware procurement, rental equipment management, and vendor partnerships.

Responsibilities

• Strategic Procurement Leadership
  • Lead centralized purchasing activities for all divisions
  • Develop and implement procurement strategies that leverage company buying power
  • Manage project buyouts in collaboration with Project Managers and Division Operations
  • Create standardized purchasing procedures and best practices across all divisions
  • Analyze procurement performance and identify opportunities for cost reduction and process improvement
  • Establish and maintain procurement metrics and reporting
• Project Procurement Support
  • Support project teams with material procurement planning and buyout
  • Assist with identifying long-lead equipment and critical path items
  • Monitor procurement schedules to align with project timelines
  • Maintain project procurement logs and material status
  • Coordinate with Project Managers to ensure timely deliveries and minimize project delays
  • Support tracking of owner-furnished and contractor-furnished materials
• Commodity Purchasing Programs
  • Develop and manage company-wide commodity purchasing programs
  • Consolidate purchases to maximize volume discounts
  • Negotiate pricing agreements with electrical distributors and suppliers
  • Monitor market conditions, material pricing trends, and supply chain risks
  • Create standardized purchasing agreements for repetitive products and services
• Vendor & Manufacturer Relations
  • Develop strategic relationships with manufacturers, distributors, rental vendors, and service providers
  • Lead annual pricing negotiations and purchasing agreements
  • Coordinate vendor performance reviews and scorecards
  • Resolve supplier disputes and delivery issues
  • Evaluate and onboard new vendors and suppliers
  • Represent Ace Electric at vendor meetings, industry events, and rebate negotiations
• Rebate Program Management
  • Manage manufacturer rebate and incentive programs
  • Administer tool rebate programs and equipment incentive programs
  • Manage hardware rebate and purchasing incentive programs
  • Track rebates earned and ensure proper collection and accounting
  • Identify new opportunities to increase purchasing returns and supplier incentives
• Logistics & Inventory Coordination
  • Oversee material logistics and delivery scheduling
  • Support warehouse operations and material distribution
  • Monitor material receipts and delivery confirmations
  • Coordinate freight program and delivery schedules
  • Support equipment transportation and logistics
  • Improve material tracking processes from purchase through installation
• Purchase Order Management
  • Establish and maintain company purchasing policies and procedures
  • Oversee Purchase Order (PO) creation, implementation, tracking, and closure
  • Ensure proper authorization workflows are followed
  • Monitor committed costs against budgets
  • Ensure purchasing activities comply with company financial policies
• Invoice & Receipt Reconciliation
  • Support the procurement team in verifying invoicing versus received materials
  • Coordinate with Accounting to resolve discrepancies
  • Ensure accurate receiving documentation is maintained
  • Monitor open commitments and unmatched invoices
  • Improve procurement visibility through reporting and system integration
• Equipment & Rental Management
  • Manage company rental equipment procurement and agreements
  • Negotiate rental agreements and master service contracts
  • Monitor equipment utilization and rental costs
  • Develop strategies to reduce unnecessary rental expenses
  • Coordinate equipment allocations across projects and divisions
• Technology & Systems Utilization
  • Maintain procurement records, reports, dashboards, and analytics
  • Drive adoption of purchasing and logistics technology
  • Develop procurement workflows utilizing Microsoft solutions and business intelligence tools
  • Leverage search tools, vendor databases, and market intelligence platforms to support procurement decisions

Requirements

• Bachelor’s Degree in Business Administration, Supply Chain Management, Logistics, or related field preferred
• Minimum 5 years of strategic purchasing experience in the electrical construction industry
• Minimum 3 years’ experience in a leadership or management position
• Previous experience in field electrical installation preferred
• Previous project management experience preferred
• Valid state driver’s license as required by job conditions or company policy
• Successful completion of references, background check, and drug screen testing

Skills

• Strategic Procurement
• Vendor Negotiation
• Supply Chain Management
• Financial Acumen
• Leadership & Team Development
• Project Coordination
• Cost Control
• Contract Administration
• Process Improvement
• Communication Skills
• Problem Solving
• Organization & Planning
• Customer Service Mindset
• Accountability
• Continuous Improvement
• Advanced Microsoft Office skills (Excel, Power BI, Teams, SharePoint)
• Experience using procurement and ERP systems (e.g., Remarkable)
• Strong reporting, analytics, and database management skills
• Knowledge of electrical materials, equipment, and construction practices
• Understanding of supply chain management principles
• Knowledge of manufacturer rebate and distributor incentive programs
• Ability to maintain confidentiality of sensitive business, customer, or employee information
• Ability to manage multiple responsibilities in a fast-paced environment

Working Conditions

• Climate-controlled office setting with varying degrees of stress and time pressure
• Considerable time making repetitive motions (e.g., typing, using a mouse)
• Considerable time sitting, using telephone, and computer
• Sounds and noise levels may be distracting or uncomfortable
• Periodic travel to division offices, warehouses, vendor locations, and construction job sites
• Occasional warehouse visits or inventory inspections requiring standing, walking, bending, and reaching
• Ability to lift and carry up to 25 pounds
• May be required to operate a company vehicle for business-related travel
• Ability to safely navigate active construction and warehouse environments while wearing required PPE

Required Physical/Mental Functions

• Comprehend and practice safe work procedures as outlined in Company Safety Handbook
• Analyze complex purchasing, pricing, and inventory data to support strategic decision-making
• Exercise sound judgment in negotiating contracts and resolving supplier issues
• Manage multiple priorities and deadlines in a fast-paced environment
• Communicate effectively with executives, project managers, vendors, and field personnel
• Interpret contracts, specifications, policies, and financial reports with a high level of accuracy
• Maintain confidentiality of pricing, contracts, and company financial information
• Lead and develop purchasing staff while fostering cross-functional collaboration