Purchasing Coordinator - SimplyDwell Homes

Neal Communities is proud to be recognized as the 2026 Top Workplace in Sarasota & Manatee Counties!

About the role

This position plays a critical role in supporting daily operations within a residential homebuilding environment. The Purchasing Coordinator is responsible for managing job start & closing activities, rebate tracking, construction documentation, and vendor compliance and management. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working in a fast-paced new home construction environment. This role supports operational processes and documentation management while assisting with other purchasing functions.

Benefits

• Medical, Dental, Vision, and Prescription Drug Coverage
• Employer Paid Life Insurance
• Supplemental Insurance
• Long & Short-Term Disability Insurance
• 401(K) with Company Matching Contributions
• PTO & Paid Holidays
• Employer Paid ID Theft Protection
• Employee Home Purchase Discount Program
• Tuition Reimbursement Program
• Employee Wellness Program
• Employee Assistance Program (EAP)
• Pet Insurance
• Employee Service Awards
• Vendor Discount Program

Responsibilities

Job Start & Closing Activities

• Prepare and issue purchase orders for all home starts.
• Process material invoices and reconcile turnkey contracts as needed.
• Upload all lot information to BuildPro.
• Report missing or incorrect information to Purchasing Manager & Agents.
• Perform job close processes on all homes.

Construction & Purchasing Administration

• Enter and track change orders, ensuring documentation is complete and approved.
• Coordinate with construction, purchasing, and sales teams to support operational processes and ensure documentation is accurate and up to date.
• Maintain organized and accurate documentation across construction files, vendor records, and shared drive systems to support operational efficiency and compliance.
• Assist with rebate tracking, documentation and related reporting as needed.
• Analyze and audit budgets to ensure plans and communities are consistent.
• Facilitate pricing and quantity updates in purchasing software as required.
• Collaborate with Purchasing Agents and the Purchasing Manager in creating and maintaining Scopes of Work, Bid Sheets, and Community Specifications.
• Administer accurate quantity take-offs and estimates.
• Conduct market research to stay informed about industry trends, products, and pricing.
• Serve as a customer service liaison between trades and other departments.
• Work with sales team to facilitate sourcing of homeowner closing gifts from vendors.

Vendor & Compliance Management

• Maintain vendor folders to ensure all required documentation is current and compliant in both digital and physical formats.
• Coordinate with trade partners to obtain updated documentation as needed.
• Support internal audit preparation and compliance reviews.

Requirements

• Minimum of 2 years direct purchasing experience; residential home builder purchasing experience preferred.
• Excellent verbal, written communication and customer service skills.
• Strong organizational skills and ability to prioritize multiple tasks and deadlines.
• Excellent analytical and problem-solving abilities.
• Exceptional attention to detail and accuracy.
• Proficient in Microsoft Excel and Outlook.
• Experience with Newstar preferred.

Physical Requirements

• General sedentary work requiring the use of office equipment such as computers, copiers, printers, scanners and telephones.
• Position requires sitting, standing, walking, bending, stooping, grasping, writing, typing, repetitive motions, hearing ability, visual acuity, and climbing stairs on occasion.
• May occasionally lift and/or move up to 25 pounds.