Purchasing Coordinator

About the role

We are looking for a detail-oriented Purchasing Coordinator to support procurement operations in Pasadena, Texas. This contract opportunity with potential for a permanent role is ideal for someone who can keep purchasing activities organized, maintain accurate records, and work effectively with vendors and internal teams. The role focuses on ensuring timely order processing, documentation accuracy, and smooth material flow while upholding established purchasing standards.

Responsibilities

• Review incoming purchase requests and create purchase orders that align with company procurement guidelines.
• Maintain organized supplier records, purchasing files, and supporting documentation for day-to-day procurement activities.
• Monitor open orders, confirm delivery timelines, and follow up on outstanding materials to help keep operations on schedule.
• Cook with vendors to clarify pricing, product availability, lead times, and any issues affecting order fulfillment.
• Support quote collection and assist with comparing supplier options to aid purchasing decisions.
• Investigate and resolve mismatches involving invoices, receipts, and order records to ensure accurate reconciliation.
• Prepare procurement reports, spreadsheets, and related administrative documents for tracking and analysis.
• Provide administrative assistance to purchasing leadership and team members as needed.
• Help ensure that all purchasing work is completed in accordance with internal policies and established procedures.

TalentMatch®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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Requirements

• Experience supporting purchasing, procurement, or materials coordination activities in a business environment.
• Working knowledge of purchase order processing, vendor communication, and purchasing documentation.
• Ability to reconcile records and identify discrepancies involving invoices, receipts, or order details.
• Proficiency with spreadsheets and standard office software used for reporting and record maintenance.
• Strong organizational skills with the ability to manage multiple priorities and track follow-up items accurately.
• Clear written and verbal communication skills for working with vendors and internal departments.
• Understanding of material flow and the importance of timely purchasing support to operational needs.

Qualifications

• High school diploma or equivalent.
• One to three years of relevant experience in procurement or related field.
• Basic understanding of procurement policies and procedures.
• Intermediate proficiency in Microsoft Office Suite.

Skills

• Excellent attention to detail.
• Strong organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Knowledge of basic purchasing and supply chain management principles.

Benefits

Not specified.

Pay

19.7885 - 22.913 USD / Hourly

Schedule

Ongoing