Purchasing Coordinator

Responsibilities

• Enter incoming purchase orders accurately and prepare corresponding sales orders to support production needs.
• Attach required order documentation before distribution to ensure complete and timely processing.
• Upload proof of delivery records and related files into internal document management systems.
• Maintain current freight and shipment details by updating transportation information in tracking tools.
• Support inventory receiving activities and help confirm materials are recorded correctly upon arrival.
• Cook up with internal teams to keep purchasing records organized, accurate, and up to date.
• Monitor order-related information for completeness and follow up on missing or inconsistent details.
• Contribute to smooth purchasing operations by handling routine transactional tasks in an efficient manner.

Requirements

• Experience supporting purchasing, procurement, or order management activities in an operational environment.
• Working knowledge of purchase order processing, sales order entry, and materials coordination.
• Able to manage detailed documentation with a high level of accuracy and organization.
• Comfortable using internal systems to enter, update, and maintain order and shipping records.
• Familiarity with receiving inventory and tracking freight-related information.
• Strong communication skills and the ability to collaborate effectively with cross-functional teams.
• Capable of working on-site and managing multiple priorities within established timelines.

Qualifications

The ideal candidate brings strong attention to detail, comfort working with operational systems, and the ability to manage multiple administrative tasks in a fast-paced environment.