Purchasing Coordinator

Responsibilities

• Manage the complete accounts payable cycle for a high volume of subcontractor and supplier invoices, ensuring payments are processed accurately and on schedule.
• Review billing documents against contracts, purchase orders, approved changes, and receiving records to confirm charges are valid before payment is issued.
• Assign expenses to the appropriate project, cost category, phase, and ledger account to maintain accurate construction job costing records.
• Maintain well-organized accounts payable records for vendors and projects in both digital and paper formats to support reporting and traceability.
• Reconcile vendor account statements, research outstanding items, and respond promptly to payment-related questions from external partners.
• Prepare scheduled payment runs and assemble the related backup documentation needed for review and release.
• Work closely with Project Managers and field leadership to investigate and resolve billing discrepancies, missing support, or approval issues.
• Monitor subcontractor compliance files by confirming required documents such as insurance records, executed agreements, tax forms, and preliminary notices are current and complete.
• Collect and evaluate conditional and unconditional lien waivers prior to disbursement to help protect project payment compliance.
• Assist with month-end activities, audit requests, and year-end reporting support, including documentation for 1099 processing when applicable.

Qualifications

• Strong organizational skills
• A detail-oriented approach
• Experience working within a fast-paced contractor environment

Benefits

• Permanent / Full Time
• 55000 - 65000 USD / Yearly

Pay

• 21.85 - 25.3 USD / Hourly

Schedule

• Onsite
• Temporary / Contract