Purchasing Clerk I

About Us

At ESL Power Systems, we’re more than a workplace — we’re an employee-owned community committed to building high-quality electrical solutions and strong careers. When you join ESL, you don’t just take a job — you become an owner, sharing in the success you help create.

Our culture is grounded in five core values that guide how we work, collaborate, and grow:

• Ownership – We think long-term and take pride in our work.
• Adaptability – We embrace change and solve problems together.
• Teamwork – We win as one team across departments.
• Continuous Improvement – We’re always learning and getting better.
• Excellence in Customer Experience – Quality and accountability matter.

These values show up in our daily decisions, our teamwork on the floor, and how we support one another.

Why Join ESL?

• Employee Ownership (ESOP): As an employee-owned company since 2019, ESL contributes annually to your ESOP account at no cost to you — allowing you to build long-term wealth alongside company growth.
• Meaningful Work: Your contributions directly support critical electrical infrastructure projects that power communities and industries.
• Career Growth and Stability: We’re a growing company with strong leadership, long-term vision, and meaningful projects. From training to internal growth opportunities, we invest in building careers, not just filling roles.

About the Role

The Purchasing Clerk I provides administrative and operational support to the Procurement department, assisting the buying team with purchase order management, vendor communication, ERP maintenance, and supply chain coordination. This role is designed for individuals with prior administrative or clerical experience in a purchasing or related industry environment and serves as the foundational step in ESL's Procurement career path.

Responsibilities

• Provide administrative and operational support to the Procurement team to ensure accurate and timely purchasing activities.
• Maintain and update purchasing records, vendor data, and ERP system information to support departmental visibility and accuracy.
• Support open purchase order management through consistent follow-up, expediting, and status communication across departments.
• Assist the buying team with vendor coordination, quoting, and supply chain activities as directed.
• Follow up on open purchase orders and expedite deliveries to confirm or improve expected delivery dates.
• Request quotes for outside process requirements per drawing specifications and negotiate cost and lead times as directed.
• Review and confirm min/max quantities in Epicor and flag discrepancies for buyer review.
• Update ERP item descriptions and costing as directed.
• Spot check purchase orders for pricing accuracy and correct items.
• Request vendor credits and follow up to ensure timely resolution.
• Help coordinate and prepare materials to be sent to outside vendors.
• Communicate status of critical purchase orders and outside process orders to receiving, leads, and supervisors.
• Support the buying team with additional purchasing tasks and projects as assigned.

Requirements

• Strong attention to detail and accuracy in data entry and documentation.
• Strong written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with or ability to learn ERP/MRP systems (Epicor preferred).
• Familiarity with AI tools such as Claude or similar platforms is a plus.
• Bilingual in English and Spanish is a plus.

Qualifications

• High School diploma or equivalent required; Associate's degree in Business, Supply Chain, or related field preferred.
• Minimum 2 years of administrative or clerical experience in a purchasing, procurement, or related industry environment required.
• Background in electrical, manufacturing, or industrial distribution is preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions.

• Sitting: 60%
• Computer use: 70%
• Standing: 20%
• Walking: 15%
• Bending/Stooping: 5%
• Lifting up to 25 lbs. occasionally.

Work Environment

While performing the duties of this job, the employee is regularly exposed to normal operating working conditions. The noise level in the work environment is usually moderate.

Benefits

We support our employee-owners with a competitive and comprehensive benefits package, including:

• Medical, Dental, and Vision coverage.
• 401(k) with company match.
• Employee Stock Ownership Plan (ESOP).
• Bonus potential tied to company performance.
• Paid Time Off, holidays, and work-life balance.
• Training, development, and recognition programs.
• Year-round employee engagement events.