Purchasing Associate
Key Job Responsibilities
Enters purchase orders and supplier information into financial system of record in compliance with established standards and with appropriate segregation of duties.
Maintains and files records in compliance with regulatory requirements.
Aids purchasing agents, buyers, and procurement specialists with editing and preparation of service agreements and one-time purchasing agreements using established forms and templates.
Provides response to questions from internal and external stakeholders.
Manages requisition-to-purchase order process including dissemination to suppliers and changes resulting in changes to financial encumbrances.
Prepares and monitors release of and responses to all types of solicitations.
Creates and maintains library of purchasing-related forms and templates.
Department
The Department of Physical Plant is responsible for the procurement of services and materials used by the Physical Plant Shops, Operations, and Power Plant staff for general maintenance, departmental requests, and small projects.
Compensation
The minimum rate for this position is $23.00, but it is negotiable based on experience and qualifications.
This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.
Required Qualifications
Experience working with suppliers, vendors, or distribution channels in a procurement or operational environment.
Knowledge of purchasing systems, inventory processes, and procurement of best practices.
Strong analytical, organizational, and problem-solving skills.
Ability to manage multiple priorities in a fast-paced environment.
Preferred Qualifications
Experience working within large institutional government or higher education settings.
Previous purchasing, procurement, customer service, or related administrative experience is preferred.
Education
A high school diploma preferred; or equivalent.