Purchasing Associate

Company: Instrumart

About the role

The Purchasing Associate is a member of the Purchasing Team. This position’s primary duties include entering and tracking the status of Purchase Orders (POs) placed with vendors. The Purchasing Department works hand in hand with Vendors, Instrumart’s Order Management Team, and Engineering to provide our customers with the most accurate information possible about their orders.

PRIMARY JOB DUTIES

• Create, review, approve, and send Purchase Orders to vendors
• Maintain and update the status of all orders placed with vendors
• Contact vendors (by phone or email) whenever necessary to expedite, cancel, check status, or amend a PO
• Use UPS, FedEx, LTL information, and the shipping tool to update the delivery status
• Create Item Fulfillments for Drop Ship POs and Sales Orders
• Collaborate with Order Management team members and Engineering to resolve any issues, such as delays that impact our customers' satisfaction
• Work closely with the Shipping Department to ensure all packages/items are received, and monitor missing/lost items
• Aid the Accounting Department in resolving invoice issues such as price discrepancies, incorrect quantities, and miscellaneous fees

ESSENTIAL KSA’s (Knowledge, Skills, Abilities)

• Skilled time manager with a strong drive toward independent productivity
• Active listener with the ability to consider feedback
• Excellent attention to detail
• Capability to work in a fast-paced environment
• Excellent communication and collaboration skills to ensure smooth and clear interactions across all departments at Instrumart and with Vendors
• Knowledge and comfort with computers, with the ability to navigate multiple systems

Safety & Compliance Responsibilities

• Follow company safety policies and procedures and use required PPE
• Complete the required safety trainings
• Report hazards, unsafe conditions, and work-related injuries

PREFERRED SKILLS

• Familiarity with NetSuite or similar business management software
• Experience with sharing a workload while working as part of a team
• Experience working in an open office environment

LOCATION

This position is located in South Burlington, Vermont

WORK ATMOSPHERE

The Purchasing Associate works in a typical office environment. The office climate is controlled at a comfortable temperature year-round, air-conditioned in the summer, and heated in the cooler seasons. The office is very clean and has significant exposure to natural light. Substantial time spent at a desk, sitting, and doing repetitive motions through computer work.

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Instrumart operates as a vital subsidiary within Flow Control Group (FCG), a prominent holdings company that is a leading solutions provider focused on technically oriented products and services for flow control, fluid handling and process, industrial automation, and life sciences with locations throughout North America. As a critical intermediary between over 3,000 suppliers and 15,000 customers, over 90 brand companies, and close to 1,700 employees, FCG’s distribution and technical expertise serve an essential function in the movement of mission-critical components to a diverse array of end markets and applications.

Why Build a Career with Us?

• Everyone’s an Owner of the Company: Because every team member contributes to Flow Control Group’s success, everyone has the benefits of ownership!
• Competitive Benefits: Enjoy an attractive benefits package that includes Medical, Dental and Vision insurance (among other plans), competitive 401(k) matching program, career growth opportunities, employee referral program, paid time off and holidays, as well as parental leave.
• Training: FCG University learning and training platform available to all employees offering over 80k courses.
• Career Growth Opportunities: At Flow Control Group, we are committed to your professional development. With a vast network of over 100 brands across North America, we provide unparalleled opportunities for growth and advancement. Whether you're just starting your career or looking to take it to the next level, we offer custom training programs, mentorship, and a supportive environment to help you achieve your goals.

Join us and be part of a dynamic team where your contributions make a real impact.

Equal Opportunity Employer: Flow Control Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other legally protected characteristics.