Purchasing Assistant

About the role

We are seeking a highly organized, detail-oriented, and proactive individual to join our team in a cross-functional operations and vendor support role. This position plays an essential role in purchasing, inventory management, vendor coordination, and internal sales support. The ideal candidate thrives in a fast-paced environment, communicates professionally across teams, and is comfortable managing multiple priorities simultaneously.

Responsibilities

• Purchase Orders (POs)
  • Submit purchase orders for identified products from the daily watch list
  • Conduct warehouse walk-throughs or review potential product distributions prior to submitting purchase orders
• Reporting and Inventory Management
  • Pull daily inventory and open PO reports from Company ERP Software
  • Submit orders received via Distribution Forms
  • Review, document, and report daily issues impacting inventory levels or order fulfillment
• Vendor and Order Management
  • Communicate daily with vendors to obtain Bills of Lading (BOL) and tracking information
  • Provide open PO status updates to the sales team three times per week (Monday, Wednesday, Friday)
  • Process vendor setup documentation for new vendor opportunities
  • Communicate vendor out-of-stock notifications to key stakeholders on a weekly basis
  • Manage vendor credits related to expired or out-of-code products
• Product and Sales Support
  • Manage product setup and maintenance within Company ERP Software
  • Ship product samples to sales teams or customers as requested
  • Coordinate new item communications with sales teams and vendors
  • Liaise with the warehouse to resolve receiving discrepancies and confirm daily product receipts
  • Update the product catalog monthly in collaboration with Marketing and IT to ensure website accuracy
• Sales Analysis and Merchandising
  • Review sales trends across key categories using internal reporting tools
  • Support planogram development by sourcing required products or materials
• Event and Tradeshow Support
  • Coordinate the shipment of products and support materials for tradeshows and events
  • Travel to and support up to two industry tradeshows annually (potential locations include Chicago, Las Vegas, Miami, Atlanta, and New York)
• Cross-Functional Collaboration
  • Provide support to the call center by sharing timely product and inventory updates when needed
  • Assist with product force-outs and special projects as required

Qualifications

• Proactive mindset with a positive, team-oriented attitude
• Strong written and verbal communication skills with the ability to engage professionally with internal teams and external vendors
• Highly organized and detail-oriented with the ability to manage multiple responsibilities
• Proficient in Excel or willing to learn quickly
• Confident, adaptable, and comfortable wearing multiple hats
• Ability to negotiate effectively when required

Preferred Attributes

• Experience supporting sales teams and/or operations in a fast-paced environment
• Willingness to collaborate with cross-functional partners including Sales, Marketing, IT, and Warehouse Operations
• Flexibility to travel up to 20% to support tradeshows and customer events

Benefits

• Competitive compensation
• Health, dental, and vision insurance
• Short-Term Disability
• Long-Term Disability
• 401(k) with employer contribution
• Paid time off and holidays

Stable, supportive, and growth-oriented work environment.