Purchasing and Inventory Coordinator

About the role

Summary: Purchasing Coordinator is responsible for organizing and maintaining spare parts inventory warehouse. Assists with the procurement of paper machine equipment, MRO (maintenance, repair, operation) supplies, office supplies, building materials, mobile equipment and contractor services related to the paper manufacturing facility. Scope: Purchasing Coordinator must have strong communication and organizational skills in purchasing needs of all departments relating to the demanding deadlines of a lean “24-7” environment. Physical demands: regularly required to walk, talk, and hear; frequently required to stand; use hands to finger, handle, feel; reach with hands and arms; occasionally required to sit; must regularly lift and/or move up to 50 pounds; vision requirements include close, distance, color, peripheral vision, depth perception, and ability to adjust focus. Work environment: frequently exposed to wet and/or humid conditions, moving mechanical parts, and fumes of airborne particles; noise level usually loud. Performance will be measured by the adequate and timely flow of materials and maintaining a clean and organized storeroom.

Responsibilities

• Manage the Store Room order of material and equipment to meet requirements
• Manage inventory of spare parts and other consumables
• Coordinate the delivery of supplies according to priorities and specifications
• Assist in negotiations for purchases, including annual contracts, long-term contracts and blanket orders
• Communicate with vendors and shipping companies to ensure that all critical deliveries arrive on time
• Prepare RFQ (request for quotation) and bid packages
• Assist in set up of new vendors and subcontractors
• Type purchase orders
• Place approved orders
• Expedite outstanding purchase orders
• Assist accounting with invoice discrepancies
• Assist with reports and analysis to ensure timely procurement and cost control

Requirements

• Post-secondary educational degree (2 to 4 year degree from college, university, technical school, military, vocational or other advanced educational institution)
• Strong communication and organizational skills
• Ability to read, analyze and interpret technical procedures, manuals, regulations, and codes
• Ability to write business reports and correspondence
• Clear, concise oral and written communication skills
• Mathematical skills: knowledge of accounting principles; ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, volume, and net present value; able to apply concepts of algebra and geometry along with basic math
• Reasoning ability: ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Highly organized and motivated, ability to multi-task, self-starter, must work well under pressure
• Negotiation skills
• Ability to communicate effectively with suppliers, contractors, employees, and outside officials
• English language proficiency

Skills

• Microsoft Office (Word, Excel) and SAP – must
• Google Workspace (Calendar, Drive, Gmail, Docs, Sheets)
• Experience with Inventory Management Systems – a plus
• Ability to create reports for review by upper management