Purchasing Analyst

About the role

Compiles information and records of material by performing duties such as order entry, and order changes. This role involves extensive computer use and interaction with various departments, including production, sales, shipping, warehouse, and common carrier personnel.

Responsibilities

• Verifies nomenclature and specifications of purchase requests
• Searches inventory records or warehouse to determine if material on hand is in sufficient quantity
• Initiates purchase requisitions
• Writes or types purchase order and sends copy to supplier and department originating request
• Compiles records of items purchased and computes total cost of items purchased
• Confers with production, sales, shipping, warehouse, or common carrier personnel to determine status of purchase order
• Confers with suppliers concerning late deliveries and quality and maintains information regarding those suppliers
• Verifies bills from suppliers with bids and purchase orders and approves bills for payment
• Sorts and files purchasing records and compiles statistics and prepares various reports for management regarding purchased items
• Filing of documents and performing all other duties as assigned

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High School Diploma or equivalent
• Meet all Company attendance requirements
• Ability to continuously practice safe habits in the workplace while following all policies and procedures related to health and safety

Skills

• Organized - Ability to work in an organized manner, balancing several tasks simultaneously
• Problem Solving - Works well in group problem solving situations
• Project Management - Communicates changes and progress; Completes projects on time
• Technical Skills - Shares expertise with others
• Customer Service - Responds to requests for service and assistance; Meets commitments
• Interpersonal Skills - Maintains confidentiality
• Verbal Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions
• Written Communication - Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information
• Teamwork - Gives and welcomes feedback; Contributes to building a positive team spirit
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values
• Motivation - Demonstrates persistence and overcomes obstacles
• Professionalism - Accepts responsibility for own actions; Follows through on commitments
• Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality
• Quantity - Completes work in timely manner; Works quickly
• Safety and Security - Observes safety and security procedures; Uses equipment and materials properly
• Attendance/Punctuality - Is consistently at work and on time
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan
• Initiative - Asks for and offers help when needed
• Innovation - Meets challenges with resourcefulness

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee is regularly exposed to dirty or oily conditions and moving mechanical parts. The employee is occasionally exposed to fumes or airborne particles and caustic chemicals. The noise level in the work environment is usually loud.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is regularly required to use hands to finger, handle, or feel. The employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.