Purchasing Agent I

Position Summary

Responsible for purchasing materials and coordinating activities involved with procuring goods and services to assist in the successful bidding and execution of projects.

Duties & Responsibilities

• Review specifications and architectural drawings to confirm scope of work, including material and labor requirements
• Request quotes, analyze pricing and compliance, prepare contracts and process the required documentation
• Actively develops budgets, schedules and performance plans to meet customer and company goals and objectives
• Work directly with estimators, CAD Technicians and Project Managers
• Interview vendors to obtain product or service information, such as price, availability, and delivery schedule
• Maintain manual or computerized procurement records, such as items or services purchased, costs, delivery, product quality or performance, or inventories
• Prepare engineering instructions for shop drawing process
• Clearly communicate schedules, risks, vendor conditions in the debriefing to the operations team
• Ensure that estimate is complete, and all risk is covered/mitigated. Account for any missing items in estimate

Customer Service Skills

• Demonstrates commitment to deliver outstanding service – both with internal and external customers
• Takes ownership to personally resolve customer problems (or find someone who can)
• Listens well, asks clarifying questions, and checks for agreement with customers
• Committed to following-up with customers in all instances in a timely manner
• Strong sense of accountability – ensures that you will do what you say that you are going to do
• Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful
• Positive attitude

Education/Experience

• Preferred Qualifications (in addition to minimum qualifications): Bachelor’s degree in a related field
• Minimum Qualifications: 0 – 4 years of experience
• Knowledge, Skills And Abilities:
• Leads the project team while in purchasing process
• Ability to clearly communicate risks and opportunities
• Basic knowledge of ISEC products, services, processes and projects
• Understands project plans and specifications
• Independently performs most assignments with instruction
• Works autonomously at times
• Sets seeks guidance for unusual or complex problems and supervisor approval for changes in standards
• Engages in company culture
• Open to feedback and flexible to change
• Proficient in MS Office Suite
• Efficient written and verbal communication skills
• Strong prioritization and organizational skills, detail-oriented