Purchasing Agent - Hybrid

About the role

We are hiring a Purchasing Agent - Hybrid for one of our clients in Newark, NJ.

Responsibilities

• Solicitation Management:
  • Handle solicitations (Requests for Proposals (RFPs) and Invitations for Bids (IFBs)) assigned to Purchasing Agents, typically small procurements or select activities within a larger solicitation.
  • Assure the inclusion of the proposed specifications within solicitations as required.
  • Gather quotes and conduct simple bid and proposal processes.
  • Distribute bid and proposal packages, and communicate with vendors, contractors, and consultants.
  • Tabulate bids and proposals.
  • Review bids and proposals.
  • Coordinate contract approval and execution process.
  • Issue Purchase Orders (POs) against Requisitions in support of procurements or for stand-alone small purchases.
  • Assure that all required documents, representations, and certifications are properly executed and attached to POs and associated files as required.
• Contract Management:
  • Issue changes to POs against Requisitions in support of changes.
  • Perform closeout of contracts.
• Systems of Record:
  • Perform all duties within the currently approved systems of record or, where manual processes are employed, properly maintain documents in conformance with document control policies.
• Training & Development:
  • Remain current on all required training.
• Other Responsibilities:
  • Track and report on work activities with the end result being professional, transparent, and efficient in execution of duties.
  • Provide prompt responsive customer service to client departments on their procurements.
  • Perform other duties as assigned by Procurement Leadership.

Skills

• Sourcing
• Expediting
• Customer Service
• Vendor Management
• Inventory Management
• Computer proficiency in Microsoft - Excel, Word, PowerPoint and Outlook
• Oracle EBS, Microsoft Office Suite

Qualifications

• Bachelor's Degree or 5 years of MRO Purchasing and/or materials management experience and supply chain.

Schedule

• Work Hours: 8:00 AM - 4:30 PM
• Lunch (Unpaid): 30 Minutes

Additional Information

• Hybrid - 3 days Office, 2 days Remote
• Parking: Public Parking in the area ranges from $12-$22 per day. The client does not reimburse for parking.