PURCHASING ADMINISTRATOR-INDUSTRIAL CONSTRUCTION

Key Responsibilities

• Daily Purchase Order Importing: Import approved purchase orders into ComputerEase (CE) accounting software to ensure real-time project cost tracking. Note: This responsibility will transition with the launch of Certinia.
• Problem Invoice Management and Corrections:
• Investigate invoice discrepancies, including pricing or duration
• Communicate with vendors to request adjustments or clarifications.
• Collaborate with field personnel to confirm invoices
• Revise purchase requisitions to align with field-verified information
• Committed Cost Clearing:
• Review and validate anticipated (yet unbilled) costs
• Adjust, remove, or reclassify committed costs to ensure financial records reflect actual project costs
• Rental Equipment Audits:
• Conduct weekly audits of rental equipment in use across projects
• Verify usage, status, and billing accuracy with field staff
• Assist with updating records and coordinating off-rents
• Office Supply Management:
• Coordinate and complete bi-monthly office supply purchases
• Track usage and ensure cost-effective procurement from approved suppliers
• Process purchase requisitions and create purchase orders (POs) for materials, equipment, and supplies
• Maintain accurate records of purchase orders, receipts, and vendor information
• Communicate effectively with internal teams (e.g., project managers, construction supervisors) to confirm material requirements
• Ensure compliance with company policies and project specifications for all activities
• Support the purchasing team with administrative tasks and documentation

Qualifications

• 2+ years of experience in industrial construction
• Strong organizational and time-management skills
• High attention to detail and accuracy in data entry and recordkeeping
• Excellent communication skills, both verbal and written, with the ability to work collaboratively across departments
• Proficiency in MS Office Suite (Word, Excel, Outlook)
• Experience with construction accounting software or ERP systems (e.g., ComputerEase, Procore, or similar) is a plus

Preferred Traits

• Ability to manage multiple priorities in a fast-paced environment
• Proactive problem-solver with a collaborative mindset
• Comfortable interfacing with field teams and external vendors