Purchasing & Administrative Services Coordinator

About the Role

The Purchasing & Administrative Services Coordinator acts as a primary support position for the Admin Services & Purchasing department. This role will assist in the areas of scheduling, online events calendar publishing, event logistics planning & coordination, & purchasing assistance. Tasks include scheduling/planning/coordinating film shoots & meetings/events for staff/faculty, events calendar, outside group inquiries & events, bridal photo requests, event setup forms, insurance issues, driver history policy, and various other administrative services tasks.

Work Location: Virginia Beach, VA

Salary: $46,200 annually

Essential Duties

• Process & approve all room reservation requests for simple meetings, events, photo/film shoots from faculty, staff, CBN, & outside groups; coordinate CBN & outside group film shoots & events.
• Publish events to online events calendar for ease of use by students, faculty, staff, & general public.
• Process special event setup forms & diagrams for upcoming events; work with event coordinators for clarity & conciseness; consider how events can share setups to streamline labor; put into queue for housekeeping setup team.
• Work with Human Resources to approve new drivers; maintain database of Regent employee drivers; keep Driver Alert current on DMV website; check driver histories on current employees as needed through Virginia DMV or HireRight.
• Liaise with insurance broker for insurance questions (vehicles, general liability, film shoots, etc.); liaise with insurance claims dept for claims on Regent vehicles, rented equipment, student film shoots property damage, other property damage, visitors at events.

Qualifications

• High school graduate required; bachelor's degree preferred.
• 1 year experience in an administrative office position preferred.
• 2 years' experience in keyboarding & Microsoft Word required; Excel spreadsheets & Access databases a plus; editing/grammar proficiency required.
• Must be comfortable with mobility and able to lift a minimum of 20 lbs.
• Must maintain a valid driver's license with satisfactory driving history.

Skills

• Detail-oriented, diligent, highly motivated, excellent communication skills and the ability to deal effectively with students, employees, and the public.
• Ability to multi-task, prioritize, and manage multiple events and details at one time is essential.
• Must put Christ first in every part of his/her life; strive for excellence in work habits and personal life; exhibit leadership in work teams.
• Commitment to Regent's core values of Excellence, Innovation, and Integrity.

Benefits

Regent offers a wide range of generous benefits including health, life and disability insurance; flexible spending accounts; tuition incentives; fully vested retirement plans; life and disability insurance options, time off, and more. All regular faculty and staff serving at Regent and working a minimum of 30 hours per week will receive an attractive benefits package.