Purchasing & Administration Specialist

Headquartered in Conyers, Georgia, Batchelor & Kimball partners with clients to deliver excellent results across engineering, construction, operations, and maintenance. The company offers design/build and turnkey construction services, collaborating with selected subcontractors for electrical and general construction. The culture emphasizes high expectations, challenging work, and strong teamwork.

About the role

The administrative support team member provides assistance to various departments, including purchasing, human resources/payroll, and reception. The role requires strict confidentiality, strong attention to detail, and a willingness to handle non‑routine tasks.

Responsibilities

• Perform a variety of complex and routine administrative duties under minimal supervision, balancing multiple tasks simultaneously.
• Enter and issue purchase orders and work orders based on production schedules and inventory levels.
• Ensure positive employee relations and help build the B&K culture aligned with company values.
• Support day‑to‑day transactions such as processing new hires and employee data changes, maintaining accuracy and integrity of system information.
• Serve as a backup for new employee orientations.
• Handle front‑desk responsibilities, answering phones and greeting visitors.
• Prepare and manage hiring documents while maintaining strict confidentiality.
• Perform data entry to keep purchase order dates and quantities updated based on inventory receipts.
• Analyze and audit bills of materials (BOMs) tied to production to ensure data accuracy.
• Monitor inventory levels at company facilities.
• Support purchasing activities, coordinating and tracking inbound/outbound shipments.
• Communicate with vendors and external sources to accomplish tasks and goals.
• Communicate with internal and external customers as an individual contributor.

Requirements

• Excellent teamwork and communication skills.
• Strong, demonstrated experience using established purchasing systems and creating complex requisitions.
• Advanced Excel and PowerPoint skills.
• Basic knowledge of the MS Office Suite (Word and Outlook); user experience in SAP or other prominent business systems preferred.
• Outstanding communication abilities across phone, e‑mail, video conference, and in‑person interactions.
• Well‑developed organizational and presentation skills.
• Ability to perform numerical, statistical, and/or financial analysis.
• Initiative and judgment to balance workload and meet departmental objectives.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• Three (3) years of procurement administration experience.
• Multiple years of experience working in an office environment.

Physical Demands

The position involves typical office work with occasional miscellaneous field travel.

Benefits

Batchelor & Kimball offers a competitive salary and a comprehensive benefits package.