Purchaser V

Job Summary

Performs advanced (senior-level) purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing specifications and processing competitive solicitations for purchasing products and services; preparing procurement documents; maintaining detailed records for reporting purposes, and completing all mandatory purchasing-related reports for assigned procurements. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment.

Essential Tasks

• Processes more complex agency bids and solicitations (informal and formal) for products, specialized services, and emergency procurements
• Processes complex purchases of Information Technology (IT) products and services for the agency
• Monitors legal and regulatory requirements pertaining to procurement
• Maintains necessary records to comply with state and federal audit regulations
• Completes and submits all required purchasing-related reports
• Provide support to agency liaisons regarding purchasing-related documents in CAPPS
• Attends work regularly in accordance with agency leave and attendance policies
• Complies with all applicable agency policies and procedures including safety and standards of conduct
• Perform other duties as assigned

Other Tasks

• Assists agency project managers with submission of vendor performance reports
• May develop internal reports for TSLAC staff and/or required agency reports
• May participate in Historically Underutilized Business (HUB) events on behalf of the agency

Minimum Qualifications

• Graduation High School or GED
• Four years of experience conducting competitive procurements of goods and services, including specification development, tabulating and evaluating bids
• Experience with an online e-procurement system

Preferred Qualifications

• Graduation from an accredited four-year college or university with major coursework in business administration, public administration accounting or a related field; or completion of two years of college credit from accredited college or university. Each year of related procurement work experience over the minimum requirement may be substituted for one year (30 semester hours of college credit)
• Certified as a Certified Texas Contact Manager (CTCM) or completion of CPA CTCM course
• Experience using Texas statewide Term Contracts, TXMAS contracts, Open Market processes and familiarity with the Texas SmartBuy
• Experience with state procurement requirements and procedures
• Experience in purchasing books, publications, subscriptions, and other library materials
• Experience in purchasing information technology (IT) products and/or services using DIR contracts
• Experience in using Centralized Accounting and Payroll/Personnel System (CAPPS), PeopleSoft, or Oracle-based software for procurement tool
• Experience with contract monitoring and/or negotiation
• Experience in using the Electronic State Business Daily (ESBD), Bonfire, or similar e-procurement bidding tool
• Experience developing procurement specifications and contract terms
• Experience with statewide HUB program
• Experience with statewide reporting requirements and form submissions for procurements
• Experience purchasing information technology (IT) products and/or services using DIR contracts
• Experience in providing support to non-purchasing staff and/or vendors about purchasing and HUB requirements
• Experience in public speaking to include training presentations, demonstrations, and hosting meetings/conferences

Knowledge, Skills, and Abilities

• Knowledge of laws governing state purchasing operations
• Skill in using MS Microsoft Word, Excel, and Outlook, and Teams
• Ability to establish and maintain effective work relationships with co-workers and work-related contacts
• Ability to collaborate and coordinate with other departments about procurements-related tasks
• Ability to effectively communicate orally and in writing
• Ability to lead and coordinate staff and assignments, as needed
• Ability to establish and maintain work relationships with other state agencies and universities
• Ability to maintain an electronic system for accurate record keeping
• Ability to locate and utilize print and electronic sources for procurements
• Ability to interpret, explain, and comply with purchasing rules, regulations, policies, and procedures
• Ability to be flexible, demonstrated integrity, and strong work ethic
• Ability to manage a heavy workload and a commitment to meet deadlines

Environmental/Physical Conditions

Normal office work environment. May have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve moving; standing; remaining stationary for long periods.