Public Works Project Manager

JOB SUMMARY

Under administrative direction from the General Manager, or designee, this mid-management classification plans and manages the District’s Capital Improvement Program activities and functions; assists with the planning, direction, supervision and coordination of departmental functions and capital activities; assists in preparing operating and capital improvement budgets; researches, acquires and administers grant funding from multiple sources ensuring compliance with all applicable regulatory requirements and highly complex reporting requirements; and provides professional staff assistance to the General Manager or designee.

Supervision Received/Exercised

Receives administrative direction from the General Manager or designee. Exercises supervision over professional, technical, and clerical staff and oversees the work of contract consultants and contractors to ensure compliance.

ESSENTIAL FUNCTIONS STATEMENT

• Manages assigned activities within the Capital Improvements Program, such as storm, sewer and water management, transportation, and pavement management programs.

• Affords assistance with the planning, directing, supervision, and coordination of departmental operations; oversees and participates in the development of departmental strategic plans; assigns work activities, projects, and programs; monitors work flow; reviews and evaluates work products, methods and procedures.

• Determines scope of engineering projects; prepares Request for Proposal (RFP); coordinates the bidding process for assigned projects; oversees and participates in the assembly and preparation of bid documents including drawings, calculations, specifications, plans and support materials; assures bid documents, notifications, awards and related materials are distributed to appropriate contractors, outside agencies, and personnel according to established timelines; evaluates and recommends professional engineering consultants and contracts awards.

• Collaborates with other departments and outside agencies and organizations; provides staff assistance to the General Manager or designee; prepares and presents staff reports and other necessary correspondence.

• Affords assistance with preparing and managing operating and capital improvement budgets.

• Manages the preparation of plans, drawings, specifications, contract documents, and sketches pertinent to public works construction projects.

• Leads a design team in the conduct and completion of complex engineering projects; serves as project manager for assigned projects.

• Provides infrastructure master planning analysis and project planning support.

• Supervises and assists subordinate supervisors with the planning, design, and construction management of District buildings, equipment and District street, transportation, traffic, electrical, water, wastewater, and drainage systems; establishes long-range plans and goals, including strategic planning for the utility enterprise funds, rate setting and issues dealing with environmental regulations.

• Researches, applies, acquires, manages, and administers Capital Improvement Project funding, ensuring compliance with regulatory and reporting requirements, revenue allocation and expenditure tracking processes.

• Participates in regional transportation planning efforts to address local transportation issues and participates in allocating federal and state funding for local projects.

• Participates in recommending the appointment of personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures; recommends employee terminations.

• Sets aside routine investigation, design and drafting tasks to technical subordinates; reviews completed work; and assists in the resolution of difficult problems.

• Establishes performance expectations and evaluates the performance of subordinate personnel.

• Prepares Board agenda items related to engineering activities and the Capital Improvement Program; and appears before the District Board, committees, and numerous civic organizations representing the Department.

• Prepares a variety of correspondence including general and special reports.

• Conducts feasibility studies and planning for water line and sewer line extensions.

• Coordinates activities with consultants, engineers, developers, contractors, other District departments and divisions and with outside agencies.

• Provides information to the public and responds to and resolves difficult citizen inquiries and complaints related to Capital Improvement Projects.

• Performs related duties as required and special projects as assigned.

KNOWLEDGE AND ABILITIES

• Methods, materials, and techniques used in the construction of private and public works projects

• Principles of effective supervision, training, management, and public works administration

• Principles and practices as applied to the field of municipal public works, including planning, development, design, and construction

• Federal, State and local rules, regulations and ordinances

• Interpreting federal, state and local laws, policies, procedures, regulations, and maps

• Applicable laws and regulatory codes relevant to assigned area of responsibility

• Strategic planning, rate setting and environmental regulations for municipal utilities

• Methods of preparing designs, plans, specifications, estimates, reports and recommendations related to proposed public works projects

• Procedures, materials, equipment and methods used in public works activities

PHYSICAL DEMANDS

• Sitting for extended periods of time

• Traveling to and from sites

• Attending meetings

• Frequent use of hands and fingers

• The use of a keyboard

• Filing

• Writing and answering phones

• Frequent walking, talking or hearing

• Occasional climbing or balancing

• Stooping, kneeling, crouching or crawling

• May be expected to lift and/or move up to 25 pounds of work related equipment

WORK ENVIRONMENT

• Work is performed in office and field environments which may require walking on uneven ground, occasionally climbing a ladder or stairs, exposure to wind, sun, and dust

EDUCATION & EXPERIENCE

• Equivalent to a bachelor’s degree from an accredited college or university with major course work in construction administration, civil engineering, public or business administration or related field

• Five years of increasingly responsible experience in capital improvement program management, project management or construction administration that includes planning, design and tracking of project expenditures

DISASTER SERVICE WORKER

In accordance with Government Code Section 3100, District employees, in the event of a disaster, are considered disaster service workers and are required to report for duty and respond accordingly.