Public Records Specialist

Public Records Specialist – Risk Management, 206 S 17th Avenue, Phoenix, AZ 85007

About the role

This position conducts research to identify and prepare information and records required for public records and outside counsel; assists and coordinates with legal counsel and agency personnel in defense of the agency, including identification and preparation of internal subject matter experts; collects data arising from high-liability exposure claims and torts; reviews and redacts records to public requests, pending claims and litigation matters, and subpoenas pursuant to state and federal laws. Works closely with the Attorney General's Office to ensure prepared records do not violate any Public Records laws or go against the best interest of the State.

This position may offer the ability to work remotely within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust.

Responsibilities

• Conducts research to identify and prepare information and records required by the public.
• Reviews, redacts, and analyzes record responses to public requests and those related to pending claims, litigation matters, and subpoenas pursuant to state and federal laws and agency policy.
• Assists and coordinates with legal counsel, agency personnel, and other divisions regarding public requests and defense of the agency, including identification and preparation of internal subject matter experts.

Requirements

• Knowledge of Arizona public record statute and general public record law and processes.
• Knowledge of Arizona Library and Archives record management and retention statutes and record management guidance.
• General knowledge of state liability claim process.
• Advanced knowledge of Microsoft Office and Google applications, spreadsheets, and database programs.
• Advanced knowledge of writing techniques and grammar.
• Advanced skills in verbal and written communication with the public, executive personnel, project teams, and the legal community.
• Intellectual ability to identify and maintain confidentiality of agency documentation, internal processes, and communications.
• Skills in project management, collaboration, and attention to detail.
• Ability to establish and maintain effective working team relationships with a wide variety of people.
• Ability to provide guidance and expertise through written and verbal communication.
• Ability to apply knowledge of public records and records management processes.
• Ability to comprehend and develop reports, plans, and other documents, and articulate their meaning to all types of audiences.
• Ability to manage projects and teams to effectively develop public records and record management programs.
• Ability to interpret the best interest of the agency and ethical standards in fulfillment of A.R.S. 39-121 and 41-151 with a high level of analytical ability.
• Ability to maintain a high level of attention to detail.
• Valid driver's license and acceptable 39-month driving record.

Qualifications

Selective preference for candidates with:

• One or more years of experience in public records and records management programs within a state agency.
• College credits, associate degree, or higher.
• Any combination of education, training, or experience that meets the knowledge, skills, and abilities may be substituted.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave – up to 12 weeks per year for a newborn or newly placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan (mandatory participation in the Arizona Retirement System)
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Pay

$60,498.67