PT Admissions Advisor

Responsibilities

• Initiate and maintain systematic and frequent contact with advisees.
• Manage a caseload of new students through the application process up to registration.
• Advise students about degree pathways and academic requirements.
• Advise prospective students and families about the admissions and enrollment process; application, testing requirements, orientation, transcript, immunization, and FASFA.
• Follow‑up with applicants regarding outstanding documents required for registration.
• Input immunization records, high school and college transcripts, residency updates, and test scores/records to update student’s admissions status.
• Refer students to the appropriate specialized staff for such issues as disability services, counseling, international student services, financial assistance, tutoring, etc.
• Serve as a liaison and foster intentional relationships with other advisors, offices, and departments.
• Stay abreast of changing institutional information including admissions requirements, new programs, course changes, deadlines, important dates, costs, expanding facilities, updates in college‑wide initiatives, and state and federal mandates.
• Perform other duties as assigned.

Requirements

• Ability to demonstrate the College values.
• Knowledge of admissions processes and requirements.
• Knowledge of TSIA and academic requirements.
• Knowledge of intentional and proactive advising practices.
• Knowledge of institutional policies and procedures.
• Understand the institution's interpretation of FERPA rules regarding the release of student information to faculty, parents, students, etc.
• Understand and be able to use MySanJac GPS to perform and interpret educational planning and degree audits.
• Know graduation requirements for future planning.
• Detail oriented to maintain accurate records (including electronic records) of interactions with students.
• Be a student advocate when appropriate.
• Knowledge of other student support services and specialized staff for such issues as disability services, counseling, financial assistance, tutoring, etc.
• Working knowledge of Banner Student module and WebXtender.
• Extremely accurate with excellent communication, proof‑reading, grammar, and spelling skills.
• Willing to adapt to changes in policies and procedures.
• Able to work unsupervised and multitask in a fast‑paced office environment.
• Possess personal PC computer literacy.
• Possess outstanding customer service skills and interpersonal skills.
• Team‑oriented with the ability to work well with other staff members.
• In‑depth knowledge of Banner Student modules (preferred).
• In‑depth knowledge of current Texas Higher Education Coordinating Board rules and regulations (preferred).
• In‑depth knowledge of and ability to enforce institutional policies and procedures (preferred).
• Understanding of FERPA law (preferred).

Qualifications

• Required: Associate degree or three years of related experience.
• Preferred: Bachelor’s degree.
• Bilingual candidates are encouraged to apply.

Pay

Salary Grade: CLERI; salary based on the Board‑approved salary schedule for the current fiscal year.

Additional Information

• Remote work: duties require physical presence on‑site; very limited or no remote work opportunity.
• Work environment: Office setting.
• Physical activity: Lifting up to 25 pounds of force.