PT Admissions Advisor

About the role

Primary function: The advisor assists new FTIC and transfer students throughout the onboarding process at San Jacinto College, supporting admissions processes, applications, testing, residency, meningitis compliance, new student orientation, and helping students with initial career, financial, and academic plans.

Responsibilities

• Initiate and maintain systematic and frequent contact with advisees.
• Manage a caseload of new students through the application process up to registration.
• Advise students about degree pathways and academic requirements.
• Advise prospective students and families about the admissions and enrollment process; application, testing requirements, orientation, transcript, immunization, and FAFSA.
• Follow-up with applicants regarding outstanding documents required for registration.
• Input immunization records, high school and college transcripts, residency updates, and test scores/records to update student’s admissions status.
• Refer students to appropriate specialized staff for disability services, counseling, international student services, financial assistance, tutoring, etc.
• Serve as a liaison and foster intentional relationships with other advisors, offices, and departments.
• Stay abreast of changing institutional information including admissions requirements, new programs, course changes, deadlines, important dates, costs, expanding facilities, updates in college-wide initiatives, and state and federal mandates.
• Perform other duties as assigned.

Requirements

• Associate degree or three years of related experience.
• Preferred: Bachelor’s degree.
• Bilingual candidates encouraged to apply.

Qualifications

• Ability to demonstrate College values.
• Knowledge of admissions processes and requirements.
• Knowledge of TSIA and academic requirements.
• Knowledge of intentional and proactive advising practices.
• Knowledge of institutional policies and procedures.
• Understand FERPA rules regarding release of student information.
• Ability to use MySanJac GPS for educational planning and degree audits.
• Know graduation requirements for future planning.
• Detail oriented to maintain accurate electronic records.
• Student advocate when appropriate.
• Working knowledge of Banner Student module and WebXtender.
• Extremely accurate with excellent communication, proof‑reading, grammar, and spelling skills.
• Willing to adapt to changes in policies and procedures.
• Able to work unsupervised and multitask in a fast‑paced office environment.
• Personal PC computer literacy.
• Outstanding customer service and interpersonal skills.
• Team‑oriented, able to work well with other staff.
• In‑depth knowledge of Banner Student modules (preferred).
• In‑depth knowledge of current Texas Higher Education Coordinating Board rules and regulations (preferred).
• In‑depth knowledge and ability to enforce institutional policies and procedures (preferred).
• Understanding of FERPA law (preferred).

Skills

Strong communication, organizational, and interpersonal abilities; proficiency with Banner Student, MySanJac GPS, and WebXtender; detail‑oriented record keeping; customer service focus.

Pay

Salary Grade: CLERI; salary based on the Board‑approved salary schedule for the current fiscal year.