PT Admissions Advisor

Location: Westmoreland Farms, TX | Position type: Adviser / Advisor | Full‑time, permanent | Specialty: Admissions

Essential Job Functions

• Initiate and maintain systematic and frequent contact with advisees.
• Manage a caseload of new students through the application process up to registration.
• Advise students about degree pathways and academic requirements.
• Advise prospective students and families about the admissions and enrollment process, including application, testing requirements, orientation, transcript, immunization, and FAFSA.
• Follow up with applicants regarding outstanding documents required for registration.
• Input immunization records, high school and college transcripts, residency updates, and test scores/records to update students’ admissions status.
• Refer students to the appropriate specialized staff for issues such as disability services, counseling, international student services, financial assistance, tutoring, etc.

Additional Job Functions

• Serve as a liaison and foster intentional relationships with other advisors, offices, and departments.
• Stay abreast of changing institutional information, including admissions requirements, new programs, course changes, deadlines, important dates, costs, expanding facilities, college‑wide initiatives, and state and federal mandates.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Ability to demonstrate the College values.
• Knowledge of admissions processes and requirements.
• Knowledge of TSIA and academic requirements.
• Knowledge of intentional and proactive advising practices.
• Knowledge of institutional policies and procedures.
• Understanding of FERPA rules regarding the release of student information.
• Proficiency with MySanJac GPS for educational planning and degree audits.
• Knowledge of graduation requirements for future planning.
• Detail‑oriented to maintain accurate (including electronic) records of student interactions.
• Student‑advocate mindset when appropriate.
• Knowledge of other student support services and specialized staff (disability services, counseling, financial assistance, tutoring, etc.).
• Working knowledge of Banner Student module and WebXtender.
• Extremely accurate with excellent communication, proofreading, grammar, and spelling skills.
• Willingness to adapt to changes in policies and procedures.
• Ability to work unsupervised and multitask in a fast‑paced office environment.
• Personal PC computer literacy.
• Outstanding customer service and interpersonal skills.
• Team‑oriented with the ability to collaborate effectively with staff.
• In‑depth knowledge of Banner Student modules (preferred).
• In‑depth knowledge of current Texas Higher Education Coordinating Board rules and regulations (preferred).
• In‑depth knowledge of and ability to enforce institutional policies and procedures (preferred).
• Understanding of FERPA law (preferred).

Education and Experience

• Associate degree or three years of related experience (required).

Preferred Education and Experience

• Bachelor’s degree.
• Bilingual candidates are encouraged to apply.

Additional Information

• Remote work opportunities: Position requires physical presence on‑site during unrestricted operations; very limited or no remote work possible.
• Work environment: Office setting.
• Physical activity: Lifting up to 25 pounds of force.
• Salary grade: CLERI; salary based on the Board‑approved salary schedule for the current fiscal year.