Protective Proceedings Monitor

MISSION STATEMENT

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

• Maintains guardianships and conservatorships for minors and individuals who are vulnerable due to health and mental reasons.
• Reviews annual and special reports for adult and minor wards subject to a guardianship or conservatorship.
• Ensures all documentation is accurate and compliant.
• Maintains documents per records retention guidelines.
• Creates case files, processes clerk reviews, scans and uploads supporting documentation.
• Completes changes of venue requests, issues letters of appointment, and reviews and processes data integrity reports.
• Validates detailed and appropriate financial activity.
• Verifies math calculations, transfer of figures, reasonableness of expenses, and accounting of assets.
• Ensures complete accounting of the Respondent’s estate responsibly.
• Composes and issues orders or letters to correct deficiencies.
• Rejects pleadings that do not meet standards.
• Makes determinations regarding appointment of Personal Representatives.
• Composes and issues orders and letters when appropriate.
• Requests additional information from applicants to correct deficiencies as needed.
• Provides customer service to court visitors, courtroom staff, and members of the public.
• Answers questions and inquires and shares court and case information as appropriate via phone, email, and in person.
• Schedules and addresses review dates, drafts issues to prevent delay of cases, and ensures all parties comply with issued orders.
• Attends monthly meetings with State Court Administrator's Office and annual meetings as outlined by CJD.
• Tracks and monitors all probate cases, including protective proceedings and estate.

Essential Functions

• Oversees guardianships and conservatorships for minors and individuals who are vulnerable due to health and mental reasons.
• Reviews case documentation and issuing orders.
• Maintains documents per records retention guidelines.
• Creates case files, processes clerk reviews, scans and uploads supporting documentation.
• Completes changes of venue requests, issues letters of appointment, and reviews and processes data integrity reports.
• Validates detailed and appropriate financial activity.
• Verifies math calculations, transfer of figures, reasonableness of expenses, and accounting of assets.
• Ensures complete accounting of the Respondent’s estate responsibly.
• Composes and issues orders or letters to correct deficiencies.
• Rejects pleadings that do not meet standards.
• Makes determinations regarding appointment of Personal Representatives.
• Composes and issues orders and letters when appropriate.
• Requests additional information from applicants to correct deficiencies as needed.
• Provides customer service to court visitors, courtroom staff, and members of the public.
• Answers questions and inquires and shares court and case information as appropriate via phone, email, and in person.
• Schedules and addresses review dates, drafts issues to prevent delay of cases, and ensures all parties comply with issued orders.
• Attends monthly meetings with State Court Administrator's Office and annual meetings as outlined by CJD.
• Tracks and monitors all probate cases, including protective proceedings and estate.

Supervisor Responsibilities

• Occasional direction of helpers, assistants, seasonal employees, interns, or temporary employees.

Knowledge & Skills

• Advanced: Work requires advanced skills and advanced & extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is standard.

Minimum Qualifications

• Education and Experience: Equivalency: Bachelor’s degree in the field of Psychology, Sociology, Financial or related field. OR Additional work experience in these or other related fields may be substituted on a year for year basis for the required formal education.
• Work Related Experience: 1 to 3 years of experience in social work or similar field.
• Licenses And Certifications: None.

Physical Effort Requirements

• Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only.

Work Environment

• Good-Relatively free from unpleasant environmental conditions and/or hazards.

Work Location

• Office or similar indoor environment; confined space.

Exposures

• Individuals with high emotions;
• Individuals who are hostile or irate;
• Individuals with known violent backgrounds;
• Communicable disease.