PROS Administrative Student Assistant (Summer)

Essential Duties

• Ability to work well with a variety of staff, coaches, and clients, particularly the various identities represented within the OU student-athlete population
• Ability to communicate well and build rapport quickly with student-athletes, coaches, administrators, and other staff who interact with the PROS department
• Answer phones and emails; respond to messages on Teamworks
• Cook up the weekly schedule of PROS consulting psychiatrist, including sending appointment reminders, communication with Athletic Medicine team and PROS staff members, and the consulting psychiatrist
• Schedule walk-in clients for counseling appointments, as well as being responsive to walk-in crisis/emergency situations
• Schedule ADHD/Learning Disorder testing appointments and assist in management of PROS Testing Waitlist
• Afford ADHD/Learning Disorder testing clients with initial paperwork, including explaining the paperwork and reviewing paperwork upon completion
• Ensure that ADHD/Learning Disorder files are prepared for weekly testing appointments
• Give intake paperwork for all first-time appointments
• Pick up weekly mail for PROS office
• Maintain timely and accurate scheduling in the PROS electronic medical record
• Help PROS staff with other assigned administrative duties/projects
• Participate in weekly PROS Group Supervision staff meeting, which is scheduled for Thursdays from 10am - 12pm
• Attend relevant department, campus, and mental health-related trainings that are attended by the entire PROS staff
• Maintain clean and organized front desk space

  Required Education And Experience

  • Must be currently enrolled in a combination of two terms as a student at the University of Oklahoma
  • Hiring contingent upon verification of current student status

  Required Attachments

  • Resume
  • Class Schedule

  Skills

  • Communicate and interact effectively, respectfully and appropriately
  • Handle multiple tasks in a high-stress environment

  Department Preferences

  • None

  Hiring Contingent Upon a Background Check

  • Yes