Proposal Specialist (Remote) Remote from US

Work Location: Remote U.S.-Based. Reporting Hours: Eastern Business Hours. Clearance: Not required. Travel: Not required.

About the role

Geocgi is looking for a Proposal Specialist to support U.S. government contracts capture and proposal activities. The specialist will participate in opportunity identification, qualification, and pursuit decision process, taking ownership of complex pursuits from kickoff through submission, shaping proposal strategy, developing client‑focused win themes, and ensuring proposals are clear, compelling, and fully compliant. The role works under the Director of Business Development and collaborates with capture managers, technical subject matter experts, recruiting, and company leadership.

Responsibilities

• Manage proposals end‑to‑end, from kickoff through final delivery.
• Lead responses to requests for information (RFIs) and sources sought.
• Analyze RFPs and build response templates, compliance matrices, and proposal schedules.
• Collaborate with technical staff and capture managers to shape pursuit strategy, develop win themes, and create client‑aligned messaging.
• Draft, edit, and customize resumes, project descriptions, firm narratives, executive summaries, and other proposal materials.
• Liaise with teaming partners and subconsultants on multi‑company pursuits.
• Facilitate go/no‑go decisions, kickoff meetings, pink/red team reviews, and post‑submission retrospectives.
• Maintain data in the business development pipeline and contribute to ongoing marketing content development.
• Ensure consistency of win themes and messaging across all proposal and presentation materials.
• Leverage knowledge‑management platforms and artificial‑intelligence resources to streamline content development, organization, and compliance tracking.
• Track opportunity websites and flag strategic opportunities for further review.
• Support rollout of proposal quality and compliance standards aligned with Geocgi’s brand and style guidelines.
• Guide and mentor capture managers in bid and proposal best practices.

Requirements

• U.S. citizen.
• Minimum 3 years of experience supporting U.S. government contract capture and proposal support.
• Bachelor’s degree in Business, Marketing, Geography, GIS, Computer Science, Engineering, or related field; or 10+ years of experience in government contracting proposal management.
• Well‑versed in bid and proposal best practices.
• Experience with U.S. federal government contract forecasts and procurement websites, portals, vehicles, etc.
• Proficient in MS Teams, SharePoint, and online collaborative proposal development.
• Proficient in proposal compliance matrix development and compliance check processes.
• Ability to facilitate the writing of compliant and compelling proposals, directly or indirectly.
• Experience supporting multi‑company proposals.
• Exceptional writing, editing, and verbal communication skills.
• Strong organization, time management, and detail orientation.
• Ability to interpret complex RFPs and develop compliance structures and pursuit strategies.

Preferred qualifications

• Certified by the Association of Proposal Management Professionals (APMP).
• Other bid and proposal management certifications (e.g., Shipley).
• Experience in Information Technology professional services to the U.S. government.
• U.S. Department of Defense (DoD) support experience.
• Experience submitting proposals for government‑wide acquisition contracts (GWACs).
• Experience responding to task order solicitations on GWACs.

Benefits

• Competitive salaries, commensurate with experience and leading Federal Contractors in the geospatial industry.
• Opportunities for upward mobility in a dynamic fast‑paced environment within a small company.
• Merit‑based spot and end‑of‑year bonuses.
• Safe Harbor 401(k) plan with immediate vesting.
• Flexible work hours and PTO.
• 100% company‑paid medical, dental, and vision premiums for individual employees; coverage extensions for spouses and dependents available for purchase.
• Company‑paid training, certifications, and professional growth and development.

Pay

The annual base salary range is anticipated to be $90,000–$110,000 USD. This range is a good‑faith estimate; final compensation will consider scope and responsibilities, education, experience, certifications, key skills, and market conditions.

Schedule

Preferred hours of performance are Eastern Time Zone business hours.