Proposal Specialist I

About the role

The Proposal Specialist will prepare proposals by determining concepts, gathering and formatting information, creating drafts, and obtaining approvals. Proposals will be from various public sources, including federal pursuits and with clients such as TxDOT, U.S. Army Corp of Engineers, Texas General Land Office, Harris County Flood Control District, and several municipalities throughout Texas.

Responsibilities

• Mets proposal deadlines by establishing priorities and target dates for information gathering, writing, review, and approval; entering and monitoring data; coordinating requirements with contributors; communicating proposal status information at review meetings; desktop publishing; and producing proposals.
• Creates graphics, charts, resumes, and project descriptions as needed.
• Ensures quality and compliance of final proposal documents by reviewing materials for spelling, grammar, style, and quality.
• Captains the maintenance of various marketing databases (clients/contacts, projects, and resumes).
• Develops designs for postcards, e-blasts, proposal covers, tradeshow needs, presentations, etc.
• Acts as a brand ambassador for all divisions to ensure a consistent, integrated brand perception and user experience.
• Oversees TxDOT precertification application process and inputs updated precertifications in the company database.
• Aids in the planning and coordination of various marketing/corporate events.
• Performs other marketing-related tasks as directed by the Director of Marketing and Marketing Manager.

Requirements

• Bachelor’s degree in marketing, communications, journalism, graphics, or related field.
• Minimum of 2 years of prior A/E/C industry experience with RFQs/SOQs.
• Minimum of 2 years of experience with Adobe InDesign, Photoshop, and Illustrator.
• Experience with federal pursuits is a plus.

Qualifications

• Excellent organizational skills.
• Strong communication skills in written, verbal, and visual forms.
• Ability to multitask, prioritize, and work independently as well as in team environments, often under tight deadlines.
• Excellent proofreading, formatting, and editing skills.
• Excellent attention to detail and accuracy.
• Ability to work under pressure, prioritize assignments, and meet deadlines.
• Ability to maintain positive working relationships with management, staff, and external contacts.
• Ability to travel to conferences and interview preparations across Texas as needed.

Skills

• Adobe InDesign, Photoshop, Illustrator.

Benefits

• Three medical plan options (2 PPOs and a HDHP).
• Dental & vision plans.
• Company-paid group life, short and long-term disability insurance.
• Voluntary Life Insurance.
• Flexible and Dependent care spending accounts.
• Additional Supplemental plans (Critical Illness, Hospital Indemnity, Accident).
• 401(k) with company match.
• Paid Time Off (PTO) which starts accruing upon hire.
• 10 Paid Holidays.
• Alternative Work Schedules.