Proposal Specialist

Position Summary

The Proposal Specialist manages the end-to-end proposal development process, responding to RFPs, RFI and RFQs. This role owns proposal execution from intake through submission, including planning, coordination, writing, compliance, reviews, and final production. The Proposal Specialist works closely with cross-functional stakeholders to deliver clear, compliant, and compelling proposals that effectively communicate the organization’s technical capabilities, value proposition, and competitive differentiation. As an essential member of the team, this individual thrives in a collaborative environment and contributes meaningfully to the company’s overall success.

Responsibilities

• Manage the full proposal lifecycle from opportunity intake and kickoff through final submission
• Develop proposal schedules, outlines, compliance matrices, and responsibility assignments
• Facilitate proposal kick-off meetings, content reviews, and deadline check-ins
• Coordinate inputs from Sales, Solutions Engineering, Product Management, Engineering, Legal, Finance, and Business heads
• Track mandatory requirements, certifications, and security questionnaires
• Conduct comprehensive proofreading and finalization of proposals ensuring accuracy, consistency, and a high standard of professionalism
• Capture lessons learned, and contribute to continuous improvement of proposal processes
• Support standardization of proposal workflows and tools across the organization

Requirements

• Bachelor’s degree in Communications, Marketing or equivalent experience
• 3+ years in proposal development
• Strong writing, editing, and content organization skills
• Able to work effectively in fast-paced, deadline-driven environments
• Proficiency with Microsoft Office
• Salesforce or CRM experience

Skills

• Excellent project management and organizational skills
• Strong cross-functional communication and stakeholder management
• Ability to synthesize technical and business information
• Detail-oriented with a strong focus on quality and compliance

Benefits

Rekor is an equal opportunity employer M/F/D/V. It is the policy of Rekor Systems not to discriminate or allow the harassment of employees or applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law in all employment practices. We also make all reasonable accommodations to meet our obligations under laws protecting the rights of the disabled. Rekor Systems Executive Leadership team is fully committed to the principles of equal employment opportunity.