Proposal Specialist

Status: Salaried (Exempt) · Department: Sales

About the role

The Proposal Specialist will contribute to the daily operations of the bids and proposals team and ensure request for proposals (RFP) and other quotation documents are returned to prospective customers professionally and in a timely manner. The ideal candidate is equal parts creative and organized and possesses project management, writing, and page layout skills. This is a full-time position.

Responsibilities

• Delivery of compliant, professionally produced proposals within customer-defined timeframes
• Lead the coordination, review, and editing of proposal inputs from cross-functional stakeholders
• Implement scalable workflows, process improvements, templates, and tools to increase efficiency and consistency while driving best practices
• Provide guidance to sales teams and subject matter experts on persuasive writing and proposal best practices; provide support presenting offers
• Review and manage commercial Terms and Conditions requested by customers with counsel
• Commercial document template management in line with company branding
• Perform all other duties as assigned

Requirements

• Bachelor's degree in business, marketing, communication, engineering, or related field of study
• Strong acumen in commercial and financial structure
• 3+ years relevant work history within a commercial function; preferably as part of a manufacturing or energy environment
• Experience in hydrogen and/or oil & gas a plus
• Experience leading cross-functional initiatives or projects in a matrixed environment
• Developed knowledge of proposal best practices and procedures, work processes, and tools, including CRM, Salesforce, or other related proposal and/or project management software
• Self-starting, motivated, assertive, and creative individual with excellent follow-through capabilities
• Skilled with project management
• Superior verbal and written communication skills
• Dynamic interpersonal skills and the ability to effectively communicate with diverse audiences and stakeholders at all levels
• Demonstrated analytical abilities with strong attention to detail
• Excellent follow-through
• Driven and self-motivated

Pay

Base salary range: $60,000.00 – $93,750.00 per year. Base salary is determined on a number of factors including but not limited to education, experience, skills, and geography. The above pay range may not take into account local geographic pay variations; if there is an applicable geographic differential, a member of the HR team can discuss that with you.

Benefits

• Health, Dental & Vision Insurance eligibility starting from the first day of hire
• 401(k) with 5% company match
• Bonus eligibility
• Paid time off including vacation, personal and sick time
• Paid Holidays
• Wellness Reimbursement Program
• Potential to apply for Tuition Reimbursement
• Fertility and Family Building Benefit
• Employee Referral program
• Employee Assistance Program