Proposal Specialist

About the role

The Proposal Specialist is responsible for managing the development of high quality, compliant, client-focused responses to requests for proposals (RFPs). This position requires strong knowledge of the RFP process, as well as an understanding of marketing and proposal best practices and strategies to create winning proposals that help to expand Galloway's regional and market reach.

Responsibilities

• Manages and participates in the entire proposal process, from capture planning, kickoff, and strategy through final submittal.
• Prepares and assembles a visually appealing, high-quality product, ensuring compliance, correct grammar, readability, completeness, and attractive presentation.
• Contributes to strategy discussions with technical teams
• Prepares compliance matrices, proposal schedules, and work plans for proposal teams.
• Led color reviews and incorporates feedback.
• Collaborates with subject matter experts and external partners on pursuits.
• Writes non-technical sections and has ability to lead strategic conversations for technical sections
• Ensures quality by using Galloway proposal processes for reviews and rigorous quality controls.
• Captures new and updated content to refresh the database library after post-RFP debrief meetings.
• Prepares and maintains company content, project descriptions, and employee resumes.
• Uses CRM to manage and report on proposal support and maintain the proposal resource database.
• Translates Galloway's vision, brand, and strategy into compelling written content.
• Tracks proposal pursuits, including wins/losses and time allocation.
• Stays current with industry standards and new developments.
• Supports other marketing activities and special projects as needed.

Requirements

• Demonstrates exceptional written communication skills.
• Possesses clear understanding of the proposal response process.
• Effectively manages and meets multiple and concurrent deadlines.
• Ability to appropriately apply advanced knowledge of Galloway's capabilities, policies, and services.
• Works well with teams in a highly collaborative environment.
• Takes initiative and is highly motivated.
• Willing to adjust work schedule as needed to meet demanding deadlines.
• Possesses intermediate knowledge of Adobe InDesign and Acrobat, as well as the Microsoft Office suite. Graphic design experience a plus.
• Communicates in a timely and effective manner within the team members and outside contacts.
• Detail-oriented and highly organized.