Proposal Specialist

Responsibilities

• Lead proposal coordination, including development and updates of templates, writers’ documents, and proposal information sheets
• Analyze RFPs and support development of compliance matrices and annotated outlines
• Ensure proposal sections meet formatting requirements and support final compliance checks prior to submission
• Manage production processes across the proposal lifecycle, including graphics, desktop publishing (DTP), printing, and formatting
• Manage SharePoint proposal sites, including user access, and user training
• Manage version control, document organization, and file naming conventions; maintain and update reusable proposal content (e.g., past performance, resumes, boilerplate) in SharePoint
• Train proposal team members on templates and processes
• Develop schedules and track action items, deliverables, and deadlines
• Cook up status calls, color team reviews, and other meetings
• Coordinate and host status calls, color team reviews, and other meetings
• Support color reviews, preparing review materials, guiding reviewers through the review process, and collecting comments
• Provide on-site support and manage logistics for on-site proposal teams
• Serve as point of contact when the Proposal Manager is unavailable
• Write and edit cover letters, resumes, and past performance/experience sections
• Develop and manage data calls to teaming partners
• Distribute RFPs, amendments, and Q&As to internal stakeholders and teaming partners
• Support ad hoc activities as needed by the Sr Director of Proposal Operations or VP Capture Manager, and other assigned duties.

Requirements

• Bachelor’s degree in English, Business, Communications, or other relevant field
• 4+ years of experience in proposal coordination, with a track record of compliance and successful submissions
• Proficiency in desktop publishing, Microsoft Word, PowerPoint and Adobe Creative Cloud applications
• Understanding of government contracting processes
• Excellent organizational skills as well as written and verbal communication skills
• Ability to develop effective relationships with internal and external stakeholders, working independently and coordinating with others
• Willing to work extended hours during peak proposal periods, as necessary

Qualifications

• The position is eligible to work remotely in the United States
• The position requires the ability to travel, including to US Military Bases that require US Citizenship in order to be granted base access

Benefits

• Competitive salary
• Comprehensive benefits package including medical, dental, and vision coverage
• 401(k) retirement plan with company match
• Generous paid time off program
• Professional development and career advancement opportunities