Proposal Manager

Key Responsibilities

• Manage the full proposal lifecycle for medium‑ to high‑complexity pursuits, from initial release through final submission.
• Review RFP/RFI documents to ensure a fully compliant and complete response.
• Create, maintain, and format proposal templates and supporting materials.
• Use Loopio (primary tool) or similar RFP response software (e.g., RFPIO, Responsive) to manage content, workflows, and collaboration.
• Closely work with SMEs—including Solution Architects, HR, and business owners—to gather information and develop clear, client‑focused content.
• Edit and refine content using both manual editing and AI‑supported tools.
• Cook up and facilitate key proposal activities such as Writer’s Workshops, Storyboarding sessions, Red Team reviews, and content reviews with leadership.
• Ensure all proposal components are packaged professionally and submitted on time.
• Track milestones, manage deadlines, and maintain strong communication across cross‑functional teams.
• Develop tailored messaging and value propositions that differentiate the company from competitors.
• Recommend process improvements to enhance proposal quality and efficiency.
• Maintain and update client‑facing content libraries as needed.
• Provide non‑technical writing support to articulate value propositions aligned to client business outcomes.

Key Qualifications

• BA/BS degree and 4–6 years of relevant experience, or an equivalent combination of education and experience.
• 2–3 years of experience with Loopio or another proposal/RFP response management platform (e.g., RFPIO, Responsive).
• Strong project‑management skills with the ability to manage multiple proposals and shifting priorities.
• Excellent writing, editing, and document‑management skills (Microsoft Word expertise required).
• Ability to work effectively under tight deadlines while maintaining a positive, empathetic, and collaborative approach.
• Strong interpersonal skills with the ability to partner across diverse teams and subject‑matter experts.
• Highly organized, detail‑oriented, and comfortable driving timelines and deliverables.
• Flexible and adaptable work style with an appreciation for work‑life balance while meeting critical deadlines.

Preferred Qualifications

• Experience coordinating proposal reviews and cross‑functional collaboration sessions.
• Familiarity with pricing teams and proposal packaging best practices.
• Ability to translate complex information into clear, client‑focused messaging.