Proposal Manager

Essential Functions and Responsibilities

• Managing the full proposal lifecycle using Shipley-based processes, including the development of large, complex proposals to ensure timely, accurate, and high-quality submissions
• Supporting Business Development Directors with pre-RFP efforts, such as RFIs, Sources Sought responses, NDAs, TAs, and early-stage capture documentation
• Analyzing RFPs to identify key requirements, develop compliance matrices and proposal outlines, and promptly communicate critical deadlines and deliverables to stakeholders
• Creating and maintaining proposal schedules, action item lists, capabilities matrices, and data call responses to ensure proposal compliance and completeness
• Leading proposal meetings including kick-offs and tag-ups, ensuring they provide meaningful progress updates and drive accountability
• Cooking with pricing teams, finalizing past performance references, and managing all color team reviews (Pink, Red, Gold), including recovery planning
• Overseeing final production, White Gloom review, and on-time delivery, as well as post-submission activities such as responses to Evaluation Notices (ENs) and Final Proposal Revisions (FPRs)
• Managing subcontractor proposal contributions and data calls, taking a proactive approach to coordination and integration
• Monitoring opportunity updates via GovWin, SAM.gov, and procurement inboxes; maintaining organized SharePoint repositories with all relevant documentation and review materials

Requirements

• Minimum of 7 years of experience managing proposals
• Strong knowledge of federal contract types (e.g., GWACs, GSA Schedules) and applicable regulations, including FAR/DFARS
• Familiarity with government procurement tools and resources such as SAM.gov and GovWin
• Skilled in interpreting and applying bid evaluation criteria to ensure proposal compliance and responsiveness
• Demonstrated leadership and independent problem-solving capabilities
• Excellent written and verbal communication skills, with a strong emphasis on collaboration and stakeholder engagement
• Effective time management and prioritization skills, with the ability to meet tight deadlines
• Strong interpersonal skills with the ability to build relationships across all levels of an organization
• Proven ability to manage multiple concurrent proposals of varying size and complexity
• Proficiency in Microsoft Office Suite and collaboration tools such as Microsoft Teams and SharePoint
• Hands-on experience applying Shipley and/or APMP methodologies in proposal development